Special Event Planning and Permits

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Special Event Planning

Whether you’re planning a parade, a festival, craft fair, a 5K walk/run, bike race or a similar type of gathering, the Town of Gilbert would like to help you make your event possible. Some events may be required to obtain a permit, other events can make rent a ramada in one of Gilbert's parks, or just show up in a park and have fun.

Do I Need a Permit for My Event?

Answering a few simple questions may help you determine if you need to apply for a Special Event Permit:

  • Is the anticipated attendance 75 or more?
  • Will there be alcohol consumption or sales?
  • Will you have vendors at the event who are selling goods or services (like massage, or yoga class)?
  • Will you be using amplified sound, other than a small, personal speaker for announcements?
  • Will your event close or change the traffic pattern of a street, parking lot or alley?
  • Will your event impact the public use of a park or natural resource?
  • Will you be using any temporary structures, like tents, bleachers, inflatables, generators or stages?

If you answered "YES" to any of these questions, you will most likely need to apply for and obtain a Special Event Permit.  Please call 480-503-6253 if you have additional questions, or would like staff to assist you with the Special Event Approval process.

Fees

Events in Gilbert are required to pay a $50.00 application fee along with a $100.00 Special Event Permit Fee (per day)  Please refer to the Special Event Fee Schedule for fees related to your event.

Deadlines

If you are planning an event, your special event application, with all fees, must be submitted no later than 60 days before your event.  New or larger events or events will need additional time, so please plan accordingly.

Special Event Permit Applications that have been submitted for approval. 

For more questions about whether your event needs a permit, please contact 480-503-6253.