Special Event Planning and Permits

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Special Event Planning

Whether you’re planning a parade, a festival, craft fair, a 5K walk/run, bike race or a similar type of gathering, the Town of Gilbert would like to help you make your event possible. Some events may be required to obtain a permit, other events can make rent a ramada in one of Gilbert's parks, or just show up in a park and have fun.

Do I Need a Permit for My Event?

Application Deadlines

If you are planning an event, your special event application, with all fees, must be submitted no later than 60 days before your event to avoid additional fees, and/or potential denial of the application.  New or larger events or events will need additional time, so please plan accordingly.


  • Special Events Application
  • Events in Gilbert are required to pay a $50.00 application fee along with a $100.00 Special Event Permit Fee (per day)  Please refer to the Special Event Fee Schedule for fees related to your event.
  • A Special Event Handbook to help guide you through the permit process- Please call 480-503-6253 to request an updated Handbook.  
  • Consumption of Alcohol Permit (Town of Gilbert Property- Private Rental Only, No alcohol sales)

Special Event Permit Applications that have been submitted for approval. 

For more questions about whether your event needs a permit, please contact 480-503-6253.