Special Event Planning and Permits

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Whether you’re planning a parade, a festival, craft fair, a 5K walk/run, bike race or a similar type of gathering, the Town of Gilbert would like to help you make your event possible. Some events may be required to obtain a permit, other events can make rent a ramada in one of Gilbert's parks, or just show up in a park and have fun.

Do I Need a Permit for My Event?

Answering a few simple questions that are listed in the Special Event Flow Chart below may help you determine if you need to apply for a Special Event Permit.

Special Event Flow Chart

If you have any additional questions, feel free to contact a special event coordinator at 480-503-6253.


Events in Gilbert are required to pay a $50.00 application fee along with a $100.00 Special Event Permit Fee (per day)  Please refer to the Special Event Fee Schedule for fees related to your event.


If you are planning an event, your special event application, with all fees, must be submitted no later than 60 days before your event.  New or larger events or events will need additional time, so please plan accordingly.

Permit Applications

(not all applications are needed for each event)

Special Event Permit Applications that have been submitted for approval. 

For more questions about whether your event needs a permit, please contact 480-503-6253.