Fire Record Request

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Request a Fire Record

Citizens requesting Fire Records under the public records law must complete a Fire Report Request Form specific to their type of request. Forms can be located at the link below or in person at the Gilbert Fire & Rescue Department Administration, 85 E. Civic Center Dr. Gilbert, AZ 85296.

Completed request forms can be submitted to GFRD:

  • By email at
  • In person at GFRD Administration, 85 E. Civic Center Dr. Gilbert, AZ 85296
  • By fax at (480)503-6360
  • By mail to GFRD Administration, Attn: Records, 85 E. Civic Center Dr. Gilbert, AZ 85296

Environmental Information Reports *fee is per address*   $15 
Public Records Report Request – CD format  $10 per CD
Public Records Report Request- emailed, faxed, paper  No fee

Payment can be made by: credit card, cash, or check.


GFRD Public Request Types and Forms

Fire Incident Report Request – Incidents involving Fire response only (not a medical incident).

 Pre-Hospital Care Report Request - Incidents that are medical in nature. These reports will include the paramedic’s documentation of patient care.
*These requests have specific instructions for the requestor due to the sensitive nature of the report. Please make sure to read and complete the request in its entirety.


*Requests requiring a notary will need to have the original form mailed or dropped off to Gilbert Fire Administration,    85 E. Civic Center Dr. Gilbert, AZ 85296*

Phase 1, Environmental and Inspection Reports - For use by builders, surveyors, etc. regarding Fire Prevention Inspection Records, Violation reports, Hazardous Materials Permits and/or Incidents.

*All above ground tanks are permitted and inspected through the Town of Gilbert Development Services                             (480-503-6700). Any additional Town of Gilbert records will need to be obtained from the appropriate Town                       Department. It is also recommended that you check with the State Fire Marshal’s Office as well as Maricopa County       to see if they may have additional information pertaining to this address. Arizona State Fire Marshal’s Office                        regulates underground storage tanks.*

 Commercial Report Requests - Any time a GFRD Record is request for commercial use, the requestor must complete the Commercial Request Form as well as the specific type of request for the report they are seeking (i.e. Fire Incident, Pre-Hospital Care, or Environmental/Inspection).

*Commercial requests are requests in which the requestor can reasonably anticipate monetary gain                                           from direct or indirect use of the record.*

Other Types of Report Requests - There may be instances where the information being sought is outside of the defined forms above. In this circumstance, please complete the Fire Incident Report Request and place detailed information regarding your request into the “Type of Incident” field.

Processing Time for Requests

Records requests will be processed as quickly as possible but may take up to ten business days to complete

*Exceptions to the processing time may be made in exigent circumstances such as pre-hospital care reports for organ donations.*