Due to the impacts of the COVID-19 pandemic, which have prompted declarations of a public health emergency at the local, state, and federal levels, members of the public will be prohibited from attending public meetings in person during this public emergency.
Please be aware that these measures are in place to limit the need for members of the public to participate in a large public gathering, while ensuring that the discussions, deliberations, and actions taken in public meetings in the Town of Gilbert are transparent and conducted openly in compliance with Arizona law.
Nevertheless, the public will be able to fully participate in public meetings remotely through various technological means, as permitted under Arizona law. Additionally, items on agenda may be shortened, continued to a future public meeting, or taken out of order. Moreover, participants will be allotted a limited amount of time to speak at public meetings (the exact amount of time will be determined at the meeting by the Mayor/Chair depending on the number of participants, as permitted by Town Code and state law).
For those who want to view Town Council and Planning Commission meetings, these meetings will be broadcast on Cox Channel 11 (for Gilbert residents with cable service) and a live stream of the meeting will be broadcast online at https://gilbertaz.gov/gilbertlive. These meeting are also recorded and available for view anytime on the Gilbert Live website.
In addition, the Town has made a number of resources available that would allow the public to address public bodies remotely during public meetings. Any member of the public who wishes to address the public body at Town Council and Planning Commission meetings can choose any of the following options.
Members of the public who wish to address the Town Council or Planning Commission via email will need to send their comments to the email address listed on the meeting’s published agenda no later than 5 p.m. the day before the Town Council and Planning Commission meeting. All emails received by this deadline will be distributed to members of the public body for their review and consideration, (and not read aloud at the meeting). Emails sent after this 5 p.m. deadline will not be distributed to members of the public body or read aloud at the meeting. In the email, please identify your name, city/town of residence, and either state that your comment pertains to the Communications from Citizens section of the public meeting or identify the particular Public Hearing item that your comments concern.
Online Comment Card
At least one hour before the Town Council and Planning Commission meetings, submit an online public comment card. Comments submitted via the online public comment card are limited to 600 characters. Identify on the online comment card whether you would like your comments read aloud at the meeting. Online comment cards not submitted by the deadline will not be read at the meeting.
Listening Via Conference Line/Addressing the Public Body Telephonically
A conference line will be available in order to listen to Town Council and Planning Commission meetings if you are not able to view the meetings on Cox Channel 11 or on the Gilbert Live website. The conference line number and access code will be listed on the published agendas.
Members of the public who wish to address the public body telephonically during either the Communications from Citizens or the Public Hearing sections of the meeting at Town Council and Planning Commission meetings will need to call the phone number listed on the meeting’s published agenda at least one hour before the meeting to have your name placed on a call back list. During the meeting, Town staff will call those who have registered, and the call will be streamed through the Council Chamber audio system.
WebEx Online Meeting Platform
Members of the public, applicants, and Town staff will also have the availability to participate in Town Council and Planning Commission meetings via WebEx in order to give presentations during the Communications from Citizens and the Public Hearing sections of the meeting.
If you would like to address the public body via the WebEx platform, you must register for the public meeting before it begins. WebEx registration links will be available on the published agendas. Pre-registration allows Town staff to have your information ahead of time and ensure that you are called on at the appropriate time.
If you are not able to pre-register on WebEx, you may still have the opportunity to participate via WebEx and would need to let the WebEx moderator know when you log-on that you wish to present at the meeting. However, you must log-on and register before the public body calls the agenda item that you wish to address. Once the public body discussed an agenda item, it is closed to further discussion and will not be reopened.
If you have any issues accessing the WebEx platform, the link to WebEx technical support is below.
- WebEx Technical Support (1-866-229-3239)