Prop 202 - 12% Gaming Funds stipulate that municipalities may apply directly to the tribal communities for gaming grant funds and a local non-profit organization may submit applications to tribal communities if said application is “sponsored” by a municipality, also known as a pass-through. Sponsorship requires approval by the municipality’s governing body in the manner required by the tribal community.  By sponsoring an organization’s application, the municipality agrees to act as a pass through for the gaming grant funds.

In cases where the Town of Gilbert agrees to act as a pass-through, the municipality receives the grant funds from the tribal community and in turn issues a check to the non-profit agency. The Gilbert Town Council executes a Grants Pass-Through resolution prior to the distribution of the grant funds.

It is the responsibility of the applicant to understand the due dates and application requirements of the Tribes, and to apply directly to the Tribes once authorization is received from the Town.

Should the Town of Gilbert agree to sponsor your non-profit organization, a representative from your organization will be required to appear before the Town Council during the approval session for any questions that may arise. 

Program Eligibility Guidance

Town of Gilbert programs:

Gilbert is eligible to apply directly to tribes for gaming grant funds by using the tribe’s application. The following is required for submission. 

• Grant applications must align with the Town's strategic priorities.
• Applications must be sent to the Grants Analyst for review before submission. 
• Depending on request, a completed Council Communication Checklist may be required.
• Resolutions will be required for acceptance. 

Non-profit organizations:

• Legally recognized by the I.R.S. as a 501 (c) 3 organization;
• In good standing in the Town (e.g. current business license, etc. as applicable);
• Physical location within the Town of Gilbert or services directly benefit the Gilbert community
• Grant application is not in competition with an application submitted by the Town to the same tribal community during the same funding cycle

Any tribal requests from the Town of Gilbert or Non-Profits must go before council if the request falls in these parameters: 

• Requests over $100K
• Requests containing FTE (any paid salary or positions)
• Requests that require On-Going Maintenance past the life of the grant.
• Any Match or Cost Share

All applications must meet the public benefits funding priorities of the tribes outlined as public safety, mitigation of impacts of gaming, and promotion of commerce and economic development.  Examples include:

• Public Safety
• Transportation
• Health Care Services
• Economic and/or community development
• Education
• Environment

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Processing

Grant requests are coordinated by the Grants Analyst. Council approval and a resolution may be required to apply and accept grant awards. Both the Town of Gilbert and for non-profit organizations, the process is the same. 

Request for Support from the Town

Your request for support to apply to a tribal nation must be made in letter format with your agency letterhead/logos and must include the following information; this applies to internal departments and outside organizations:

• The name of the program/project your agency/department will fund with the grant.
• The amount of funding requested from the tribal nation.
• A short description of the program/project for which you are requesting funding, along with the purpose and a brief paragraph describing how this program/project will impact the Gilbert community and the projected number or percentage of Gilbert residents to be served.
• Your complete contact information including phone, email and mailing address with a designated point of contact.
• Submit your letter of request to  the Grants Analyst for review.
• Once reviewed by the Town of Gilbert, you will submit your application to the chosen tribe, and you must include the Grants Analyst in your submission emails when applicable. Agencies will be required to attend the council meeting for any questions or concerns that may arise.   
• Once awarded, please send any communications and copies of award letters to the Grants Analyst, Amanda Nowell at amanda.nowell@gilbertaz.gov.  

Letters of invitation to a non-profit organization  

If a tribe notifies the Town of Gilbert of a non-profit organization(s) that the tribe would like the Town to act as a pass through for funds, the Town will not review or recommend the grant application but complete the necessary paperwork on behalf of the non-profit organization.

Non-profit organizations must comply with all the due dates and timelines prescribed by the Town for successful completion of the grant process. 

Contact
For more information on submission procedures, payment and use of funds, contact:

Amanda Nowell - Grants Analyst

Amanda.Nowell@gilbertaz.gov

The Town of Gilbert does not discriminate against any individual or program applicant on the basis of race, religion, color, sex, sexual orientation, gender identity, marital status, age, handicap, familial status or national origin.