Public Records Available on Website

The Clerk's Office preserves legal documents and is the source of information on Council legislative actions (Ordinances, Resolutions and Minutes). Certain public records are available on the website. For assistance, please contact 480-503-6871.

The following records can be accessed from this website:

CAMPAIGN FINANCE REPORTS (Candidates & Political Committees)

MINUTES (Council & Boards and Commissions)

Use this option for SEARCHING TEXT in ALL MINUTES

Instructions

1.ENTER the text you want to search for in the SEARCH BOX located in the upper left hand of the screen; for an exact match, enter "term".

2.NARROW THE SEARCH by entering a range of meeting dates in FROM DATE and TO DATE (optional).

3.Click SEARCH to show the results. This search returns all Council and Board/Commission minutes that contain the desired text.

4.LEFT CLICK to open the minutes you wish to review.

5.ENTER the SEARCH TEXT in the search box within the Adobe pdf file to highlight the search text.

Use this option to search final minutes by COUNCIL OR A SPECIFIC BOARD AND COMMISSION.

Minutes are grouped by pre-defined date ranges.

Instructions

1.SELECT the minutes you wish to view using the drop down box.

2.Click SEARCH to retrieve all Council and Board/Commission minutes that contain the text. LEFT CLICK to open the minutes you wish to review.

3.ENTER the SEARCH TEXT in the search box within the Adobe pdf file to highlight the search text.

DRAFT MINUTES or Actions (Council & Boards and Commissions)

Council Agenda Items

Council Agenda Items 2013 (Select MEETING DATE)

Council Agenda Items 2012 (Select MEETING DATE)

Agenda Items are grouped by the meeting date.

Instructions

1.SELECT the MEETING DATE you wish to view using the drop down box.

2.Click SEARCH to retrieve all ITEMS that contain the text. LEFT CLICK to open the ITEM you wish to review.

3.ENTER the SEARCH TEXT in the search box within the Adobe pdf file to highlight the search text.

TEXT SEARCHABLE Council Agenda Items (January 2012 forward)

Instructions

1.ENTER the text you want to search for in the SEARCH BOX located in the upper left hand of the screen; for an exact match, enter "term".

2.NARROW THE SEARCH by entering a range of meeting dates in FROM DATE and TO DATE (optional).

3.Click SEARCH to show the results. This search returns all Council Agenda Items that contain the desired text.

4.LEFT CLICK to open the ITEM you wish to review.

5.ENTER the SEARCH TEXT in the search box within the Adobe pdf file to highlight the search text.

RESOLUTIONS

ORDINANCES

PARK LAND ACQUISITION DOCUMENTS

The Clerk's Office can also assist in directing customers to the appropriate department or outside agency to obtain records.

Requests for Non-Commercial Records from the Clerk's Office

• Persons requesting public records for a non-commercial purpose should complete and email a Public Records Request Non-Commercial form to the Clerk's Office.

Non-commercial Fees: The cost of copies is 20 cents per page, if the record is not available electronically.

Requests for Commercial Records from the Clerk's Office

A "Commercial Purpose" is defined as: Use of a public record for purpose of sale or resale or for the purpose of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses from such public records for the purpose of solicitation or for any purpose in which the purchases can reasonably anticipate the receipt or monetary gain from the direct or indirect use of such public record. A.R.S.39-121.03(D).

• Persons requesting public records for a commercial purpose must complete and email a Public Records Request Commercial form to the Clerk's Office.

Commercial Fees: There is a minimum charge of $10 for commercial requests. There may also be costs for the market value of the data, a copy charge, and/or charges to create custom reports or research requests.

Court Records

To request Court Records

Fire Records

To request Fire and Medical Records | Frequently Asked Questions

Police Records

To request Police records contact the Police Department.

Prosecutor Records

The Prosecutor's Office is located in the new Public Safety Complex on Gilbert Rd, south of Warner Rd.

• Gilbert Prosecutor's Office
  55 E Civic Center Dr
  Gilbert, Arizona 85296
  (480) 635-7900
• Normal office hours are Monday - Friday, 8:00am - 5:00pm.