Town of Gilbert, Arizona Self-Insured Trust Fund For Health Insurance Benefits

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Town of Gilbert, Arizona Self-Insured Trust Fund For Health Insurance Benefits

The Trustees serve as fiduciaries to the self-funded Town of Gilbert Medical Plan. The Trustees provide oversight of plan administration and financials and make recommendations to the Town Council regarding funding requirements.

Regular Meeting - May 13, 2013

Regular Meeting

Gilbert Municipal Center, Conference Room 233, 50 E. Civic Center Drive
Monday, March 13, 2013, 6:30 p.m.

View agenda

	AGENDA ITEM	ACTION
1	CALL TO ORDER
2	ROLL CALL
3	COMMUNICATION FROM CITIZENS At this time, members of the public may comment on agenda items.Â The response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.
4	PLAN IMPLEMENTATION AND DOCUMENT CHANGES Discuss implementation of the FY 13-14 plans, including recommended changes to plan documents	Discussion; possible action by MOTION
5	AUDIT UPDATE Report out on results of Dependent Audit and audit planning	Discussion; possible action by MOTION
6	TRUST ACCOUNT FINANCIAL REPORTING Acceptance of 3rd quarter trust financial report	Discussion; possible action by MOTION
7	STOP LOSS INSURANCE Discuss stop loss insurance with possible recommendation by action	Discussion; possible action by MOTION
8	APPROVAL OF MINUTES OF LAST MEETING Approval of minutes from the March 27, 2013 meeting	Discussion; possible action by MOTION
9	FUTURE MEETING AND AGENDA ITEMS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item.	Discussion
10	ADJOURNMENT	MOTION to adjourn

Meeting Schedule

Meeting: Semi-annual at 6:30pm
Location: Town of Gilbert Municipal Center

Health Trust Board Meeting Schedule
2012-13 Proposed Regular Meetings
Date	Potential Agenda Items
Wednesday, September 5, 2012	• Consideration and approval of IBNR adjustment for FY 12 • Discussion on plan design • Discuss pharmacy plan assessment • Dependent audit plan
Tuesday, October 16, 2012	• Acceptance of 4th Quarter FY 12 and 1st Quarter FY 13 financial reports • Review of FY12 incurred claims report • Discuss annual report to Council • Pharmacy Plan Review • Dependent Audit • Plan Design
Proposed: Tuesday, December 11, 2012	• Review of 1st Quarter incurred claims report • Discussion on plan design considerations • Report out on dependent audit
Proposed: Tuesday, February 5, 2013	• Review of 2nd Quarter financial report • Begin premium discussions • Possible Summary Benefit Description (SBD) changes
Proposed: Tuesday, March 26, 2013	• Review 2nd Quarter Incurred Report • Premium recommendations • Reserve review
Proposed: Tuesday, April 30, 2013 *CANCELLED	• Stop Loss recommendations • Review 3rd Quarter financial report

OPEN MEETING LAW

Agendas and notices are posted at least 24 hours prior to a meeting or event. Agendas are removed from the website after the meeting.

Draft minutes are posted to the website within three working days of a meeting. The draft minutes contain all legal action taken.

The Town of Gilbert endeavors to make all public meetings accessible to persons with disabilities. Persons needing any type of special accommodations are asked to notify the Town Clerk's Office at least 72 hours in advance. Requests for accommodation made less than 72 hours in advance cannot be guaranteed.

Contact Us

Town Hall
50 E Civic Center Dr
Gilbert, AZ 85296

Questions regarding Boards and Commission, contact the Clerk's Office. send us an email

• Community Services Committee - Melanie Dykstra (480) 503-6280
• Congress of Neighborhoods Planning Committee - Helga Stafford (480) 503-6767
• Design Review Board - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP (480) 503-6750
• Environmental and Energy Conservation Advisory Board - Louis Andersen (480) 503-6426
• Fire Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Firemen's Pension and Relief Board - Cathy Templeton (480) 503-6861
• Gilbert Education Access Governing Board - Cathy Templeton (480) 503-6861
• Human Relations, Culture and Arts Promotion - Melanie Dykstra (480) 503-6280
• Industrial Development Authority - Dan Henderson (480) 503-6891
• Parks, Recreation, and Library Services Advisory Board - Melanie Dykstra (480) 503-6280 | Send E-mail send us an email or call (480) 503-6200.
• Planning Commission - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP - (480) 503-6750
• Police Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Redevelopment Commission - Linda Edwards, AICP (480) 503-6750
• Special Events Commission - Melanie Dykstra (480) 503-6280
• Town of Gilbert, Arizona Public Facilities Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Town of Gilbert, Arizona Self-Insured Trust Fund for Health Insurance Benefits - Doug Marshall (480) 503-6857
• Town of Gilbert, Arizona Water Resources Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Utilities Board - Mark Horn (480) 503-6420