AGENDA ADDENDUM ITEM

COUNCIL ACTION

4A.

Recognition of Gilbert Highland High School Boys Varsity Volleyball Team.

16.

GRANT - consider authorizing application and acceptance of Grant No. 2013-5003-0294 from Southwest Ambulance Pool Pack to reduce provide reduced fee swim lessons at Gilbert Pools in the amount of $5,000.

Agenda language modified.

Discussion, possible action by MOTION.

Est. Time

AGENDA ITEM

COUNCIL ACTION

6:30

CALL TO ORDER OF REGULAR MEETING

6:30-7:00

1.

PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARD

7:00-7:05

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.

Mayor invites all scouts present to the front of the Council Chambers.

Invocation by Pastor Paul J. Thompson of the Heritage Freewill Baptist Church.

Pledge of Allegiance and introduction and recognition of scouts.

7:05

ROLL CALL

7:05-7:10

PRESENTATIONS; PROCLAMATIONS

2.

Pillar of the Month - Caring.

3.

Proclamation declaring May 19 through 25, 2013 as Public Works Week.

4.

Presentation to the Town of Gilbert Police Benevolent Fund from Niccantoni's.

7:10-7:25

5.

COMMUNICATIONS FROM CITIZENS

At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council's response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.

7:25-8:00

CONSENT CALENDAR

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion.

6.

AGREEMENT - consider approval of Agreement No. 2013-7003-0290 with Maricopa Association of Governments for Germann Road Improvements, Project No. ST058, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

7.

AGREEMENT - consider approval of Agreement No. 2013-7003-0291 with Maricopa Association of Governments for Gilbert and Guadalupe Intersection Improvements, Project No. ST129, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

8.

LEASE AGREEMENT - consider approval of an addendum to Lease Agreement No. 2004-5002-0203 with the City of Mesa for Hetchler Park extending the lease for five years, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

9.

PURCHASE - consider:

a) waiving the bidding requirements and approve the purchase of two vehicles from San Tan Ford not to exceed $87,023 including taxes.

b) authorize the use of General Fund replacement fund contingency in the amount of $87,023.

Discussion; possible action by MOTION.

10.

CONTRACT - consider approval of an amendment to Contract No. 2001-3002-0213 with Southwest Ambulance for Regional Emergency Medical Transportation Services and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

11.

STREETLIGHT IMPROVEMENT DISTRICT SL13-01 - consider adoption of a Resolution creating Streetlight Improvement District No. 13-01 for 164th and Cloud and ordering the improvements.

Discussion; possible action by MOTION to adopt RESOLUTION.

12.

STREETLIGHT IMPROVEMENT DISTRICT SL13-02 - consider adoption of a Resolution creating Streetlight Improvement District No. 13-02 for Copperleaf and ordering the improvements.

Discussion; possible action by MOTION to adopt RESOLUTION.

13.

STREETLIGHT IMPROVEMENT DISTRICT SL13-03 - consider adoption of a Resolution creating Streetlight Improvement District No. 13-03 for Gilbert Commons Enclave and ordering the improvements.

Discussion; possible action by MOTION to adopt RESOLUTION.

14.

STREETLIGHT IMPROVEMENT DISTRICT SL13-04- consider adoption of a Resolution creating Streetlight Improvement District No. 13-04 Bridges North. and ordering the improvements.

Discussion; possible action by MOTION to adopt RESOLUTION.

15.

HUMAN RESOURCES - consider:

a) consider acceptance of the Annual Report, Town of Gilbert, Self-Insured Trust Fund for Health Insurance Benefits;

b) approval of recommendations to add an expanded national network option for the medical plan and change the dental plan year from calendar year to fiscal year; and

c) approval of the Town's group medical and dental premiums; and

d) approval of amendments to Contract No. 2010-1106-0006 with Blue Cross Blue Shield of Arizona and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

16.

GRANT- consider authorizing application and acceptance of Grant No. 2013-5003-0294 from Southwest Ambulance Pool Pack to reduce swim lessons at Gilbert Pools in the amount of $5,000.

Discussion; possible action by MOTION.

17.

INTERGOVERNMENTAL AGREEMENT/
GRANT - consider approval of Intergovernmental Agreement No. 2013-4106-0273 with Arizona Department of Transportation for Highway Safety Improvement grant funding for the purchase of 470 Pedestrian Countdown Signals and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

18.

INTERGOVERNMENTAL AGREEMENT/ GRANT - consider application and acceptance of a Congestion Mitigation and Air Quality (CMAQ) Grant No. 2013-4106-0283 and approve an Intergovernmental Agreement with the Arizona Department of Transportation for the Design and Construction of Fiber Optic Infrastructure on Baseline Road, Project No. TS165, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

19.

BUDGET - consider approval of FY2012-13 Carry Forward Adjustments and Budget Transfers.

Discussion; possible action by MOTION.

20.

MINUTES - consider approval of the minutes of Special Meeting of April 30, 2013, Study Session of April 30, 2013, Regular Meetings of April 18, 2013 and May 2, 2013.

Discussion; possible action by MOTION.

8:00-9:15

PUBLIC HEARING

Items 21 through 28 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda.

In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.

21.

GENERAL PLAN GP12-08 AND ZONING Z12-22- conduct hearing and consider:

a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 14.36 acres of real property, generally located on Civic Center Drive west of Gilbert Road from Shopping Center (SC) land use classification to Residential > 14-25 du/acre. The effect of this amendment will be to allow for residential development; and

b) approval of the findings and adoption of an Ordinance amending Ordinances No. 617, 1287 and 1708 and rezone approximately 14.36 acres of real property generally located on Civic Center Drive west of Gilbert Road from Shopping Center (SC) zoning district with a Planned Area Development (PAD) overlay zoning district to Multi-Family/Medium Density (MF/M) zoning district with a Planned Area Development (PAD) overlay zoning district and to amend conditions of development in the Gilbert Town Square Planned Area Development (PAD) as follows: increase maximum building height, decrease the minimum front perimeter building setbacks and landscape area; and reduce the minimum common open space requirement. The effect of this amendment will be to permit an apartment community and coordinate the development standards with the surrounding shopping center development.

Continuance requested to June 6, 2013.

Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDININANCE.

22.

GENERAL PLAN GP13-02 AND ZONING Z13-03 - conduct hearing and consider:

a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 58.8 acres of real property, generally located east of the northeast corner of Val Vista Drive and Riggs Road at Adora Boulevard from Residential>0-1 Dwelling Units per acre land use classification to Residential >1-2 Dwelling Units per acre land use classification. The effect of this amendment will be to increase the allowed residential density from a maximum of 1 dwelling unit per acre to a maximum of 2 dwellings per acre; and

b) approval of the findings and adoption of an Ordinance rezoning approximately 58.8 acres of real property, generally located east of the northeast corner of Val Vista Drive and Riggs Road at Adora Boulevard from Single Family-35 (SF-35) zoning district to Single Family-10 (SF-10) zoning district with a Planned Area Development (PAD) overlay zoning district, and to modify conditions of development as follows: (1) increase the minimum required lot area to 13,000 sq. ft. The effect of the rezoning will be to allow an increase in residential density and amend development standards.

Continuance requested to June 6, 2013.

Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDININANCE.

23.

GENERAL PLAN GP13-03 AND ZONING Z13-06 - conduct hearing and consider:

a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 21.14 acres of real property generally located south of the southeast corner of Higley and Queen Creek Roads from Residential >3.5-5 DU/AC land use classification to Residential>2-3.5 DU/AC land use classification. The effect of this amendment will be to decrease the planned density of residential development; and

b) approval of the findings and adoption of an Ordinance amending Ordinances No. 1649, 1710, 2361, 2404 and 2405 and rezone approximately 21.14 acres of real property generally located south of the southeast corner of Higley and Queen Creek Roads from approximately 21.14 acres of Multi Family / Low (MF/L) zoning district with a Planned Area Development overlay zoning district to Single Family - Detached (SF-D zoning district with a Planned Area Development (PAD) overlay zoning district, and to amend conditions of development for Phase 1 Parcel 1 in the Bridges Planned Area Development (PAD) as follows: Increase the minimum lot size to 7,000 square feet, amend street cross-section for emergency access to Phase 1 Parcel 2 and amend the standard cul-de-sac cross-section. The effect of the rezoning will be decrease residential density, increase lot size and provide for emergency access.

Continuance requested to June 6, 2013.

Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDININANCE.

24.

CAPITAL IMPROVEMENT PLAN - conduct hearing and consider declaring the draft Capital Infrastructure Improvement Plan 2013-18 Gilbert's Infrastructure Improvement Plan as a public document.

Hearing; discussion; possible action by MOTION.

25.

BUDGET - conduct hearing and consider adoption of a Preliminary Budget of $466,461,447 for the period July 1, 2013 to June 30, 2014 and establish June 6, 2013 as the date of public hearing and adoption of the final budget.

Hearing; discussion; possible action by MOTION.

26.

BUDGET - conduct hearing and consider adoption of an Ordinance relating to taxation levied upon property within the Municipal Parkway Improvement District Nos. 07-01, 07-02, 07-03, 07-04, 88-05, 07-06, 07-07, 88- 08, 07-09, 07-10, and 07-11 sufficient to raise the amount required for Parkway Improvement Districts for the period July 1, 2013 to June 30, 2014, and declaring an emergency.

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

27.

BUDGET - conduct hearing and consider adoption of an Ordinance relating to taxation levied upon property within the Municipal Streetlight Improvement Districts for FY2013-14, and declaring an emergency.

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

28.

CODE OF GILBERT - conduct hearing and consider:

a) adoption of an Ordinance amending the Code of Gilbert, Chapter 2 Administration, Article II Officers and Employees, Division 2, Manager, Section 2-62 Meet and Confer related to termination of the Meet and Confer process effective June 30, 2014; and/or

b) discussion and direction regarding repeal of Code of Gilbert, Chapter 2 Administration, Article II Officers and Employees, Division 2, Manager, Section 2-62 Meet and Confer.

Hearing; discussion; possible action by MOTION.

9:15-9:50

ADMINISTRATIVE ITEMS

Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.

28A.

COUNCIL ADMINISTRATION: consider approval of:

a) approval of Memorandum of Understanding Contract No. 2014-1002-0005 with Gilbert Police Leadership Association effective July 1, 2013 for a term of 12 months;

b) approval of a Memorandum of Understanding Contract No. 2014-1002-0006 with International Association of Firefighters effective July 1, 2013 for a term of 12 months.

Hearing; discussion; possible action by MOTION.

29.

COUNCIL ADMINISTRATION - consider acceptance of the Budget Report for March 2013.

Discussion; possible action by MOTION.

30.

CODE OF GILBERT - consider:

a) reducing the bed tax by an amount related to what the Town of Gilbert receives from the Prop 302 program; and

b) possible direction to staff to prepare an amendment to the Code of Gilbert, Chapter 58 Privilege and Excise Taxes to reduce the bed tax.

Discussion; possible action by MOTION.

31.

BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:

a) Council Subcommittee on Board and Commission Application Screening, Interview, and Selection
b) Other Council Subcommittees
c) Congress of Neighborhoods Committee
d) Design Review Board
e) Environmental and Energy Conservation Advisory Board
f) Gilbert Educational Cable Access Governing Board
g) Arts, Culture and Tourism Board
h) Human Relations Commission
i) Industrial Development Authority
j) Mayor's Youth Advisory Committee
k) Parks, Recreation and Library Services Advisory Board
l) Planning Commission
m) Redevelopment Commission
n) Special Events Commission
o) Gilbert Public Facilities MPC
p) Gilbert Water Resources MPC
q) Gilbert Self-Insured Trust Fund
r) Regional Meetings
s) Utility Board

Report.

POLICY ITEMS

None.

Discussion; possible action by MOTION.

9:50-9:55

32.

FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item.

Discussion.

9:55-10:00

COMMUNICATIONS

33.

Report from the TOWN MANAGER on current events.

34.

Report from members of the COUNCIL on current events.

35.

Report from the MAYOR on current events.

10:00

ADJOURN

MOTION to adjourn.

Study Sessions are held at the Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive, Gilbert, Arizona. Study Sessions are open to the public. Discussion of agenda items is reserved for the Council and Staff. No decisions are made or action taken during the Study Session.

1. Review items scheduled for the Council Meeting of May 16, 2013 at which time items will be acted on or continued. Agenda items are detailed on the Council Meeting Agenda for May 16, 2013.

2. Discussion on the efficiency and effectiveness of Study Sessions and Council Meetings.

3. Overview of Gilbert neighborhoods, neighborhoods located within northwest Gilbert, and services provided by Neighborhood Services: and
• Presentation and overview of The Islands including highlights and challenges;
• Presentation and overview of The Spectrum at Val Vista including highlights and challenges;
• Presentation and overview of El Dorado Lakes including highlights and challenges; and
• Communication from other neighborhoods located within northeast Gilbert.

Est. Time

AGENDA ITEM

COUNCIL ACTION

4:00

CALL TO ORDER OF SPECIAL MEETING

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03(A)(3) for discussion or consultation for legal advice with the Town Attorney relating to work time for employee organization activities and pursuant to A.R.S. §38-431.03(A)(4) for discussion or consultation with the Town Attorney in order to consider its position and instruct the Town Attorney regarding the Town's position regarding Memoranda of Understandings with the Gilbert Police Leadership Association  and United Mesa Firefighters Association IAFF Local 2260 Gilbert Chapter.

MOTION to recess.

6:00

ADJOURN

MOTION to adjourn.

Est. Time

AGENDA ITEM

COUNCIL ACTION

5:00

CALL TO ORDER OF SPECIAL MEETING

Room 233

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03, A-1 for discussion and consideration of employment of Town Attorney candidates Nick DiPiazza and Michael Hamblin.

MOTION to recess

RECESS EXECUTIVE SESSION AND RECONVENE SPECIAL MEETING

7:00

ADJOURN

MOTION to adjourn.

AGENDA ADDENDUM ITEM #2

COUNCIL ACTION

15A.

CONTRACTS - consider approval of amendments and authorize the Mayor to execute the required documents for:

1. Employment Agreement No. 2012-1002-0084 with Town Manager Patrick Banger with an effective date of May 6, 2013;

2. Employment Agreement No. 2012-1501-0245 with Presiding Judge John Hudson with an effective date of May 6, 2013; and

3. Approve a transfer from contingency for corresponding FY2013 costs.

Discussion, possible action by MOTION.

AGENDA ADDENDUM ITEM

COUNCIL ACTION

5B.

Proclamation declaring May 2013as Gilbert Feeding Families Month.

Est. Time

AGENDA ITEM

COUNCIL ACTION

7:00

CALL TO ORDER OF REGULAR MEETING

7:00-7:15

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.

Posting of Colors Police Department Honor Guard.

Star Spangled Banner by Dan Taylor, Gilbert Fire Department.

America the Beautiful by Gilbert Fire Department Pipes and Drums.

Invocation by Reverend William Jefferson, The Benevolent and Protective Order of Elks, Gilbert Lodge #2848.

7:15

ROLL CALL

7:15-7:45

PRESENTATIONS; PROCLAMATIONS

1.

Recognition of Fire Chief Collin DeWitt Upon Retirement.

2.

Presentation of Certificate of Appreciation to Fire Investigator David Zehring and Spring, Gilbert's ATF fire dog.

3.

Pillar of the Month - Caring.

4.

Proclamation declaring May 1 through 7, 2013 as Youth Week.

5.

Proclamation declaring April 30, 2013 as National Nurse’s Day.

5A.

Proclamation declaring May 6, 2013 as Jazz Day.

6.

Recognition of the Mayor’s Youth Advisory Council.

7.

Presentation to the Town of Gilbert Police Benevolent Fund from Niccantoni’s.

7:45 -8:00

8.

COMMUNICATIONS FROM CITIZENS

At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.

8:00-8:15

CONSENT CALENDAR

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion.

9.

INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2013-4106-0273 with Arizona Department of Transportation for the purchase of 470 Pedestrian Countdown Signals and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

10.

INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2013-3002-0277 for Automatic Aid for Fire Protection and Other Emergency Services and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

11.

AGREEMENT - consider approval of Concessions Agreement No. 2013-5003-0193 with WHG Service Professionals, Inc. for the Freestone Park Ball Field Complex and Mesquite Aquatic Center, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

12.

AGREEMENT - consider approval of Escrow Agreement No. 2013-2106-0261 with Fulton Homes Corporation and First American Title Insurance Company for the Assurance of Construction and one-year warranty obligation for off-site improvements associated with the Legacy at Freeman Farms subdivision, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

13.

No item.

14.

CONTRACT- consider approval of Consulting Services Contract No. 2013-4108-0272 with Stanley Consultants Inc. in an amount not to exceed $154,897.80 for an Arc Flash Assessment of the North Water Treatment Plant and remote facilities, and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

15.

CONTRACT - consider approval of Engineering Services Contract No. 2013-7009-0269 with Dibble Engineering in an amount not to exceed $569,987 for the Reservoir No. 7 Tank Replacement and Site Improvement Project, Project No. WA074 and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

16.

CHANGE ORDER- consider approval of Change Order No. 2 to Contract No. 2013-8003-0009 with RD Sanders Contracting increasing the contract amount by $995 for Madera Parc Improvements, PKID No. 07-10.

Discussion; possible action by MOTION.

17.

GRANT- consider approving participation in the Proposition 302 Grant Program from the Arizona Office of Tourism, administered by the Mesa Convention and Visitor’s Bureau. 

Discussion; possible action by MOTION.

18.

FINAL PLAT S12-07 - consider approval of the final plat for The Bridges East - Parcel 3-4, located at the northwest corner of Ocotillo and Recker Roads.

Discussion; possible action by MOTION.

19.

ABANDONMENT - consider adoption of a Resolution of abandonment of a portion of the Public Utilities Easement located on the west side of Martingale Road between Constitution Drive and Orchid Lane in the Higley Park subdivision.

Discussion; possible action by MOTION to adopt RESOLUTION.

20.

TEMPORARY EXTENSION OF PREMISES - consider approval of a temporary extension of premises for Cantina Laredo located at 2150 East Williams Field Road, for an event to be held on May 4 and May 5, 2013.

Discussion; possible action by MOTION.

21.

MINUTES - consider approval of the minutes of Special Meeting April 5, 2013, Special Meeting April 16 (two meetings), and Study Session April 16, 2013.

Discussion; possible action by MOTION.

8:15- 8:45

PUBLIC HEARING

Items 22 through 26 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda.

In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.

22.

LIQUOR LICENSE - conduct hearing and consider approval of a Series 12 Restaurant Liquor License for La Ristra located at 638 East Warner Road, Suite 101.

Hearing; discussion; possible action by MOTION.

23.

LIQUOR LICENSE - conduct hearing and consider approval of a Series 9 Liquor Store License with sampling privileges for Safeway Food and Drug #1748 located at 5137 East Baseline Road.

Hearing; discussion; possible action by MOTION.

24.

LIQUOR LICENSE - conduct hearing and consider approval of a Series 9 Liquor Store License with sampling privileges for Safeway Food and Drug #1534 located at 90 South Val Vista Drive.

Hearing; discussion; possible action by MOTION.

25.

ZONING Z12-26 - conduct hearing and consider approval of the findings and adoption of an Ordinance amending Ordinances No. 1900, 2179, 2195, 2304 and 2413 to rezone approximately 35 acres of real property generally located north of the northeast corner of Recker and Williams Field Roads (Cooley Station PAD, Parcels 12 and 13) from approximately 14 acres of Single Family Detached (SF-D) and 21 acres of Multi-Family Low zoning districts, all with a Planned Area Development overlay zoning district to approximately 8 acres of Multi-Family Medium and 28 acres of Single Family Detached (SF-D) zoning districts, all with a Planned Area Development overlay zoning district as shown on the exhibit (map) which is available for viewing in the Planning and Development Services Office.

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

26.

CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, Chapter 2 Administration, Article II Officers and Employees, Division 1 Generally by amending Section 2-31 Rules and Regulations adopted related to approval of personnel rules; and by amending Section 2-56 Assistant Town Manager to change the name of the office; amending Section 2-57 Acting Town Manager related to succession in the absence of the Town Manager; amending Section 2-58 powers and duties related to the authority of the Town Manager; amending Section 2-61 Authority to settle claims related to the Manager’s authority to settle claims on behalf of the Town; amending Division 3 Clerk by amending Section 2-83 Specific Duties related to the duties of the Town Clerk; adding new Division 4 Town Attorney related to the appointment and duties of the Town Attorney; repealing Article III Departments in its entirety; adopting new Article III Departments, setting forth the organization of Town departments; amending Article IV Procurement, Division 2 Purchasing by amending Section 2-356 Definitions to delete the definition of “purchase amount” and to add the definition of “concessionaire agreement”, amending Section 2-357 Applicability, Subsection (A) regarding concessionaire agreements, and adding new Section 2-365 Concessionaire Agreements; amending Article V Disposal of Lost, Unclaimed and Contested Property, Sections 2-393 Notice of Disposition, 2-394 Service and Publication of Disposition,2-395 Award of Lost Property to Finder, 2-396 Disposal of Unclaimed Property and 2-398 Disposal and Destruction of Firearms to conform to new state law.

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

8:45-8:50

ADMINISTRATIVE ITEMS

Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.

27.

BOARDS AND COMMISSIONS - consider appointment to the to the Environmental & Energy Conservation Advisory Board:

a) Three regular members with terms beginning May 3, 2013 and ending April 7, 2016; and

b) One alternate member with a term beginning May 3, 2013, 2013 and ending April 7, 2014.

Discussion; possible action by MOTION.

28.

BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:

1. Council Subcommittee on Board and Commission Application Screening, Interview, and Selection
2. Other Council Subcommittees
3. Congress of Neighborhoods Committee
4. Design Review Board
5. Environmental and Energy Conservation Advisory Board
6. Gilbert Educational Cable Access Governing Board
7. Arts, Culture and Tourism Board
8. Human Relations Commission
9. Industrial Development Authority
10. Mayor’s Youth Advisory Committee
11. Parks, Recreation and Library Services Advisory Board
12. Planning Commission
13. Redevelopment Commission
14. Special Events Commission
15. Gilbert Public Facilities MPC
16. Gilbert Water Resources MPC
17. Gilbert Self-Insured Trust Fund
18. Regional Meetings
19. Utility Board

Report.

8:50-9:20

POLICY ITEMS

29.

POLICY NO. 2013-03 - consider approval of Council Policy No. 2013-03 approving revisions to Policies of Responsible Financial Management.

Discussion; possible action by MOTION.

9:20-9:25

30.

FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item.

Discussion.

9:25-9:30

COMMUNICATIONS

31.

Report from the TOWN MANAGER on current events.

32.

Report from members of the COUNCIL on current events.

33.

Report from the MAYOR on current events.

9:30

ADJOURN

MOTION to adjourn.

AGENDA ITEM

ACTION

CALL TO ORDER OF SPECIAL MEETING

Room 233

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03, A-1 to interview Vicky Aviles, Noah Mundt, Marc Nikoden, and Amanda Shelley for the Environmental and Energy Conservation Advisory Board.

ADJOURN EXECUTIVE SESSION AND CONVENE SPECIAL MEETING

MOTION to recess

ADJOURN

MOTION to adjourn

Est. Time

AGENDA ITEM

COUNCIL ACTION

5:00

CALL TO ORDER OF SPECIAL MEETING

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03, A-1 for discussion or consideration of employment, assignment, and salary of Town Manager Patrick Banger and Presiding Judge John Hudson.

MOTION to recess.

ADJOURN EXECUTIVE SESSION AND CONVENE SPECIAL MEETING

6:00

ADJOURN

MOTION to adjourn.

Study Sessions are held at the Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive, Gilbert, Arizona. Study Sessions are open to the public. Discussion of agenda items is reserved for the Council and Staff. No decisions are made or action taken during the Study Session.

1. Review items scheduled for the Council Meeting of May 2, 2013 at which time items will be acted on or continued. Agenda items are detailed on the Council Meeting Agenda for May 2, 2013.

2. Presentation and discussion on the proposed FY2014 budget.

3. Discussion on the efficiency and effectiveness of Study Sessions and Council Meetings

Est. Time

AGENDA ITEM

COUNCIL ACTION

5:30

CALL TO ORDER OF SPECIAL MEETING

1.

DR13-03 - discussion regarding the planned Springstone - Saguaro Springs Hospital, a behavioral health hospital, located at Baseline Road and Quinn which is southeast of the southeast corner of Greenfield and Baseline Road.

Discussion.

7:00

ADJOURN

MOTION to adjourn.

Est. Time

AGENDA ITEM

COUNCIL ACTION

6:30

CALL TO ORDER OF REGULAR MEETING

6:30-7:00

1.

PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARD

7:00-7:05

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.

Mayor invites all scouts present to the front of the Council Chambers.

Invocation Pastor E. J. Elliot, Victory Tabernacle Pentecostal.

Pledge of Allegiance and introduction and recognition of scouts.

7:05

ROLL CALL

7:05 - 7:15

PRESENTATIONS; PROCLAMATIONS

1A.

Proclamation declaring the month of April, as Fair Housing Month.

2.

Presentation of a Certificate of Recognition to Rescue U Disaster Services for donation of single axle utility trailer to the CERT Volunteer program.

3.

Recognition of Dominique Daniels for being named the 2012 USA BMX Women's Pro Champion.

7:15 - 7:30

4.

COMMUNICATIONS FROM CITIZENS

At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council's response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.

7:30 - 8:00

CONSENT CALENDAR

All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion.

5.

INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2013-3002-0234 with Maricopa County Department of Emergency Management for regional disaster support and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

6.

No item.

7.

CONTRACT- consider approval of Contract No. 2013-5006-0260 with the Gilbert Historical Society to provide operation assistance from July 1, 2013 to June 30, 2014 in the amount of $50,000 and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION.

8.

AGREEMENT - consider waiving the public bidding requirements, approve, and authorize the Mayor to execute the documents:

Discussion; possible action by MOTION.

a) Contract No. 2013- 4105-0258, with Rush Truck Center / Phoenix for purchase of two (2) environmental services rear end load trucks, in an amount not to exceed $542,339.68 including taxes; and

b) authorize the contingency transfer from the Environmental Services - Residential Replacement Fund in the amount of $142,339.68.

9.

AGREEMENT - consider waiving the public bidding requirements, approve, and authorize the Mayor to execute the documents:

a) Cooperative Purchasing Agreement No. 2013-4105-0233, with Rush Truck Center / Phoenix for purchase of an front end load chassis, in an amount not to exceed $213,573.90 including taxes;

b) Cooperative Purchasing Agreement No. 2013-4105-0230 with Equipment Southwest Inc. for purchase of a Wayne/Titan front load body, in an amount not to exceed $96,954.62 including taxes; and

c) authorize the contingency transfer from the Environmental Services - Commercial Replacement Fund in the amount of $110,528.52.

10.

PARKWAY IMPROVEMENT DISTRICT - consider findings on notices (objections) and authorize execution of Contracts for FY13 Improvements in Parkway Improvement District No. 07-03, and award Contract No. 2013-8003-0181 to AJP Electric, Inc. in an amount not to exceed $15,656.

Discussion; possible action by MOTION.

11.

CHANGE ORDER- consider approval of Change Order No. 7 to Contract No. 2010-7003-0102 with Hunter Contracting Co. increasing the contract amount by $97,900.14 for the Greenfield Road and Chandler Heights Road Improvements, Project No. ST076, ST101, WW062, and PR087.

Discussion; possible action by MOTION.

12.

GRANT- consider acceptance of Congestion Mitigation and Air Quality Improvement (CMAQ) grant funding related to:

a) Contract #2013-4106-0240 PM 10 certified street sweeper replacement with $218,220 in Federal CMAQ grant funding and Town's local match of $13,191 from the Streets Replacement Fund;

b) Contract #2013-4106-0241 Northwest Fiber Ring with $1,095,672 in Federal CMAQ grant funding and the Town's local match of $341,229 from the Signal SDF Fund; and

c) Contract #2013-4106-0242 East Valley Congestion Monitoring Project with $214,351 in Federal CMAQ grant funding and the Town's local match of $50,045 from the Streets Fund.

Discussion; possible action by MOTION.

13

PERMANENT EXTENSION OF PREMISES - consider approval of a permanent extension of premises for Cogburn's located at 4902 South Val Vista Drive.

Discussion; possible action by MOTION.

14.

TRANSPORTATION - consider adoption of a Resolution of strong support for the Teal Route and secondary support for the Yellow Route from the Arizona Department of Transportation's Passenger Rail Corridor Study and authorize the Mayor to execute the required documents.

Discussion; possible action by MOTION to adopt RESOLUTION.

15.

BUDGET/RISK MANAGEMENT - consider approval of a contingency transfer in the amount of $93,720 for claims settlement incurred for the period July 1, 2012 through December 31, 2012.

Discussion; possible action by MOTION.

16.

BUDGET - consider approval of the FY2012 carry forward budget appropriation in the amount of $334,000 through a transfer from CIP Contingency to Project No. WA059.

Discussion; possible action by MOTION.

17.

MINUTES - consider approval of the minutes of Study Session of April 2, 2013, Regular Meeting of April 4, 2013 and Special Meeting of April 4, 2013.

Discussion; possible action by MOTION.

8:00-8:30

PUBLIC HEARING

Items 18 through 21 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda.

In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.

18.

GENERAL PLAN GP13-02/ZONING Z13-03 - conduct hearing and consider:

a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 58.8 acres of real property, generally located east of the northeast corner of Val Vista Drive and Riggs Road at Adora Boulevard from Residential>0-1 Dwelling Units per acre land use classification to Residential >1-2 Dwelling Units per acre land use classification. The effect of this amendment will be to increase the allowed residential density from a maximum of 1 dwelling unit per acre to a maximum of 2 dwellings per acre; and

b) approval of the findings and adoption of an Ordinance rezoning approximately 58.8 acres of real property, generally located east of the northeast corner of Val Vista Drive and Riggs Road at Adora Boulevard from Single Family-35 (SF-35) zoning district to Single Family-10 (SF-10) zoning district with a Planned Area Development (PAD) overlay zoning district, and to modify conditions of development as follows: (1) increase the minimum required lot area to 13,000 sq. ft. The effect of the rezoning will be to allow an increase in residential density and amend development standards.

Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDINANCE.

Continuance requested to the Regular Meeting of May 16, 2013.

19.

ZONING Z12-05 - conduct hearing and consider approval of the findings and adoption of an Ordinance rezoning approximately 26.94 acres of real property generally located at the northeast corner of Constellation Way and Coldwater Blvd from 19.99 acres of Town of Gilbert Single-Family-15 (SF-15) and 6.95 acres of Single-Family-35 (SF-35) zoning districts to 26.94 acres of Single-Family-10 (SF-10) zoning district with a Planned Area Development Overlay zoning district to modify conditions of development to reduce minimum lot sizes and adopt a plan of development related to lot layout, access and traffic circulation for the development. The effect of the rezoning will be to increase the density of development on the property.

Hearing; discussion; possible action by MOTION to adopt ORDINANCE.

20.

BUDGET - conduct hearing and consider the proposed Parkway Maintenance Improvement District (PKID) budgets for July 1, 2013 to June 30, 2014, and establish May 16, 2013 as the date of final public hearing and adoption of the tax levy.

Hearing; discussion; possible action by MOTION.

21.

BUDGET - conduct hearing and consider the 2013-2014 Street Light Improvement District budget requirements; adopt the budget; and establish May 16, 2013 as the date of final public hearing and adoption of the tax levy.

Hearing; discussion; possible action by MOTION.

8:30-8:45

ADMINISTRATIVE ITEMS

Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.

22.

COUNCIL ADMINISTRATION - consider acceptance of the Budget Report for February 2013.

Discussion; possible action by MOTION.

23.

BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:

a) Council Subcommittee on Board and Commission Application Screening, Interview, and Selection

b) Other Council Subcommittees

c) Congress of Neighborhoods Committee

d) Design Review Board

e) Environmental and Energy Conservation Advisory Board

f) Gilbert Educational Cable Access Governing Board

g) Arts, Culture and Tourism Board

h) Human Relations Commission

i) Industrial Development Authority

j) Mayor's Youth Advisory Committee

k) Parks, Recreation and Library Services Advisory Board

l) Planning Commission

m) Redevelopment Commission

n) Special Events Commission

o) Gilbert Public Facilities MPC

p) Gilbert Water Resources MPC

q) Gilbert Self-Insured Trust Fund

r) Regional Meetings

s) Utility Board

Report.

POLICY ITEMS

8:45-9:00

24.

POLICY NO. 2013-03 - consider approval of Council Policy No. 2013-03 approving revisions to Policies of Responsible Financial Management.

Discussion; possible action by MOTION.

9:00-9:05

25.

FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item.

Discussion.

9:05-9:10

COMMUNICATIONS

26.

Report from the TOWN MANAGER on current events.

27.

Report from members of the COUNCIL on current events.

28.

Report from the MAYOR on current events.

9:10

ADJOURN

MOTION to adjourn.

AGENDA ITEM

ACTION

CALL TO ORDER OF SPECIAL MEETING

Room 233

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03, A-1 to interview Susan Brechbill and Elizabeth Howell for the Environmental and Energy Conservation Advisory Board.

ADJOURN EXECUTIVE SESSION AND CONVENE SPECIAL MEETING

MOTION to recess

ADJOURN

MOTION to adjourn

Est. Time

AGENDA ITEM

COUNCIL ACTION

5:00

CALL TO ORDER OF SPECIAL MEETING

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

MOTION to recess.

Pursuant to:

a) A.R.S. §38-431.03(A)(3) for discussion or consultation for legal advice with the Town Attorney regarding a complaint of Goldwater Institute related to the operation of Freestone Recreation Center and pursuant to A.R.S. §38-431.03(A)(4) for discussion with the Town Attorney in order to consider its position and instruct the Town Attorney regarding the Town's position regarding contemplated litigation by the Goldwater Institute related to the operation of Freestone Recreation Center; and

b) A.R.S. §38-431.03, A-1 for discussion or consideration of employment, assignment, and salary of Town Manager Patrick Banger and Presiding Judge John Hudson.

6:00

ADJOURN

MOTION to adjourn.

Study Sessions are held at the Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive, Gilbert, Arizona. Study Sessions are open to the public. Discussion of agenda items is reserved for the Council and Staff. No decisions are made or action taken during the Study Session.

1. Review items scheduled for the Council Meeting of April 18, 2013 at which time items will be acted on or continued. Agenda items are detailed on the Council Meeting Agenda for April 18, 2013.

2. Presentation on the Digital News Room and Applications Hub.

3. Presentation and discussion on the proposed FY2014 budget

4. Discussion on the efficiency and effectiveness of Study Sessions and Council Meetings

Est. Time

AGENDA ITEM

COUNCIL ACTION

3:30

CALL TO ORDER OF SPECIAL MEETING

RECESS SPECIAL MEETING AND RECONVENE IN EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.03(A)(3) for discussion or consultation for legal advice with the Town Attorney regarding a proposed contract with USA BMX, and A.R.S. §38-431.03(A)(4) for discussion or consultation with the Town Attorney in order to consider its position and instruct the Town Attorney regarding the Town's position regarding a contract with USA BMX that is the subject of negotiations.

MOTION to recess.

4:00

ADJOURN

MOTION to adjourn.

Est. Time

AGENDA ITEM

COUNCIL ACTION

7:00

A QUORUM OF THE GILBERT TOWN COUNCIL WILL ATTEND AND PARTICIPATE IN THE ARIZONA LEGISLATIVE DISTRICT 12 REPUBLICAN COMMITTEE MEETING AND PRESENT THE FOLLOWING ITEMS:

1.

Presentation by Mayor Lewis on current events in Gilbert and the 2013 Digital State of the Town.

2.

Presentation by Councilmember Petersen on Gilbert’s budget which may include the current fiscal year, next fiscal year and long range financial plan, budgeting process and financial policies.

3.

Presentation by Councilmember Taylor on the Gilbert Parks and Recreation Master Plan.

8:45

ADJOURN

Meetings are held in the Council Chambers located at the Gilbert Municipal Center, 50 East Civic Center Drive, Gilbert, Arizona, unless posted otherwise. A meeting schedule is approved each year. Study Sessions are held on Tuesday at 4:00 p.m. and Council Meetings are held on Thursday at 7:00 p.m., unless posted otherwise.

The Clerk's Office coordinates scheduling agenda items, prepares the agenda, and produces a packet containing staff reports and related documents. The packet is generally available and posted to the website Thursday the week prior to the meeting. Council agendas may be accessed on the website. Streaming video of Council meetings held in the Council Chambers are also available on the website.

Students of the Month

• Students of the Month on Flickr

Agenda Notification Updates

• • Agenda Notification Updates - Sign up to get Town Council agenda updates.

Previous Agendas

To receive agendas or any other records beyond what is displayed on this webpage, please call the Clerk's Office at 503-6871 or view minutes.

Download Complete Council Meeting Packets (Gilbert File Transfer Site)
     Start here: How to use the Gilbert FTP site
     Access site: Gilbert FTP (File Transfer) site

Board Openings

• • View Current Board and Commission Openings
• • Sign up to receive an e-mail when there is a board or commission opening

Budget & Financial Information

The following financial information is available on this site:

View Budget & Financial Information website

Open Meeting Laws

Agendas and notices are posted at least 24 hours prior to a meeting or event. Addendums and updated materials for upcoming agendas will be posted at 12 noon the day before the meeting date. Agendas are removed from the website after the meeting.

Members may attend in person or by telephone. The times listed for agenda items are estimated. Items may be discussed earlier or in a different sequence.

Draft minutes or legal actions are posted to the website within three working days of a meeting. The draft minutes contain all legal action taken.

Written minutes are prepared for Council Study Sessions; no legal action is taken at Study Sessions. Access recording of Study Sessions.

The Town of Gilbert endeavors to make all public meetings accessible to persons with disabilities. Persons needing any type of special accommodations are asked to notify the Town Clerks Office at least 72 hours in advance. Requests for accommodation made less than 72 hours in advance cannot be guaranteed.

NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. §1-602.A.9. Gilbert Council Meetings are recorded and may be viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk at 503-6871.

For more information: Go to www.azag.gov in the Arizona Agency Handbook, Chapter 7.

December 20, 2012
January 17, 2013
January 24, 2013
February 7, 2013
February 21, 2013
March 7, 2013
March 21, 2013
April 4, 2013
April 18, 2013

May 2, 2013
May 16, 2013
June 6, 2013
June 27, 2013
August 1, 2013
August 15, 2013
September 5, 2013
September 19, 2013

October 3, 2013
October 24, 2013
November 7, 2013
November 21, 2013
December 5, 2013
December 19, 2013