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Open Meeting Law

Meetings of the Council and Boards and Commissions are required to comply with the Arizona Revised Statutes, Title 38, Article 3.1, commonly referred to as the Open Meeting Law. Meetings are public, except for executive sessions.

Open Meeting Law materials may be accessed in the Attorney General's Arizona Agency Handbook, Chapter 7 and the Arizona Ombudsman's Open Meeting Book.

Council Subcommittee on Non-Profit Community Support - February 7, 2012 at 3:00 p.m.

Council Subcommittee on Non-Profit Community Support

Gilbert Municipal Center, Conference Room 300, 50 East Civic Center Drive
Tuesday, February 7, 2012, 3:00 p.m.

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MEMBERS MAY ATTEND IN PERSON OR BY TELEPHONE.
Subcommittee
  AGENDA ITEM ACTION
1. CALL TO ORDER  
2. MINUTES - consider approval of the minutes of the meeting of January 9, 2012. Discussion; possible action by MOTION.
3. Review of Neighbor 2 Neighbor program performance, including a comparison with similar programs in other municipalities. Discussion; possible action by MOTION.
4. Presentation and discussion on federal funding sources, including Community Development Block Grant and HOME funds. Discussion; possible action by MOTION.
  PUBLIC HEARING Comments will be heard from those in support of or in opposition to an item. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council Subcommittee.  
5. Conduct hearing and consider approval of the Gilbert Foundation's Request for Qualifications to be submitted for Council review and approval. Hearing; discussion; possible action by MOTION.
6. FUTURE MEETINGS The Committee may discuss dates and general topics for future meetings. No meetings currently scheduled. Discussion
7. ADJOURNMENT MOTION to adjourn

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Council Study Session - February 7, 2012 at 4:00 p.m.

Council Study Session Agenda

Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive
Tuesday, February 7, 2012, 4:00 p.m.

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Study Sessions are held at the Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive, Gilbert, Arizona.  Study Sessions are open to the public. Discussion of agenda items is reserved for the Council and Staff.  No decisions are made or action taken during the Study Session. 

  1. Review items scheduled for the Council Meeting of February 9, 2012 at which time items will be acted on or continued. Agenda items are detailed on the Council Meeting Agenda for February 9, 2012.
  2. Presentation and update on the Request for Qualifications for a Professional Destination Marketing Organization, Contract No. 2012-1002-0166.
  3. Discussion on the efficiency and effectiveness of Study Sessions and Council Meetings.

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Council Special Meeting - February 9, 2012

Council Special Meeting Agenda

Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive
Thursday, February 9, 2012, 7:00 p.m.

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THE TIMES LISTED FOR AGENDA ITEMS ARE ESTIMATED.
ITEMS MAY BE DISCUSSED EARLIER OR IN A DIFFERENT SEQUENCE.
Special Meeting
Est. Time AGENDA ITEM COUNCIL ACTION
7:00   CALL TO ORDER OF SPECIAL MEETING  
7:00-7:05   INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.		  
    Mayor invites all scouts present to the front of the Council Chambers.  
    Invocation by Pastor Dan Mooney, Elliot Road Baptist Church.  
    Pledge of Allegiance and introduction and recognition of scouts.  
7:05   ROLL CALL  
    PRESENTATIONS; PROCLAMATIONS  
7:05-7:06 1. Pillar of the Month - Respect.  
7:06-7:08 2. Proclamation declaring February 2012 as Career and Technical Education Month.  
7:08-7:10 3. Proclamation declaring the pecan trees located on the north side of Elliot Road between Gilbert and Lindsay Roads as the official Centennial Trees of Gilbert.  
7:10-7:25 4. COMMUNICATIONS FROM CITIZENS
At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council's response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.		  
7:25-7:45   CONSENT CALENDAR
All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action.  Other items on the agenda may be added to the consent calendar and approved under a single motion.		  
  5. INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2012-7003-0196 with Maricopa County and the City of Mesa for Power Road improvements, Project No. ST103, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  6. AGREEMENT - consider approval of Cooperative Purchasing Agreement No. 2012-5003-0192 with Devau Human Resources, through a Cooperative Purchasing Contract with the City of Chandler for Community Services Department contract worker services, in an amount not to exceed $24,000 in FY2011-12 with a term of two years and an option for three renewals of two years each, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  7. REQUEST FOR PROPOSALS- consider authorizing advertisement and acceptance of Request for Proposals, Contract No. 2012-1106-0201 for a classification and compensation study. Discussion; possible action by MOTION.
  8. CONTRACT- consider approval of renewal of Contract No. 2010-4108-0215 with Siemens Water Technologies Corporation in an amount not to exceed $318,000 for arsenic absorption replacement services with a term ending date of December 31, 2012, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  9. CONTRACT- consider approval of Contract No. 2012-3002-0182 with U.S. Digital Designs in an amount not to exceed $62,858.67 for the purchase of dispatch hardware for Fire Station 10, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  10. REQUEST FOR PROPOSALS- consider authorizing advertisement and acceptance of Request for Proposals, Contract No. 2013-4108-0001, for the purchase of water meters. Discussion; possible action by MOTION.
  11. REQUEST FOR PROPOSALS- consider authorizing advertisement and acceptance of Request for Proposals for:
  1. Life Insurance and Disability Plans, Contract No. 2012-1106-0198;
  2. plan administration services for the Town of Gilbert Medical Plan, Contract No. 2012-1106-0199; and
  3. plan administration services for the Town of Gilbert's Group Dental Plan, Contract No. 2012-1106-0200.
 		 Discussion; possible action by MOTION.
  12. REQUEST FOR QUALIFICATIONS- consider authorizing advertisement and acceptance of Statements of Qualifications, Contract No. 2012-7003-0187, for engineering services for Val Vista Drive, Appleby Road to Riggs Road improvements, Project Nos. ST112, ST113, TS154 and TS155, and to combine Projects ST112 and ST113 into a single project using ST112. Discussion; possible action by MOTION.
  13. SPECIAL EVENT LIQUOR LICENSE- consider approval of a Special Event Liquor License for the Gilbert Chamber of Commerce Annual Celebrity Waiter event, February 24, 2012 6:00 p.m. to 9:30 p.m. located at 207 North Gilbert Road.
 Discussion; possible action by MOTION.
  14. GRANT- consider acceptance of a 2011 Citizen Corps Grant for $20,000 for the 2012 Citizen Corps Symposium, and authorize the Mayor to execute the required documents, and approve a budget transfer in the amount of $20,000 from Grant Contingency to Fire Department Citizen Corps. Discussion; possible action by MOTION.
  15. MINUTES - consider approval of the minutes of the Special Meetings of January 12, January 17, January 23, January 28, and the Special Meeting for Study Session of January 23, 2012. Discussion; possible action by MOTION.
7:45-8:15   PUBLIC HEARING
Items 16 through 17 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.		  
  16. LIQUOR LICENSE - conduct hearing and consider approval of a Series 10 Beer and Wine Store Liquor License for Francis & Sons Food Mart located at 5230 South Power Road. Hearing; discussion; possible action by MOTION.
  17. GENERAL PLAN GP12-01/ ZONING Z12-01- conduct hearing and consider:
  1. adoption of a Resolution  approving a Minor General Plan amendment to amending the Gilbert General Plan land use map as described in Case GP2-01, CBRE, Inc., for the real property generally located west of the southwest corner of McQueen and Elliot roads by changing the land use classification of approximately 4.68 acres of community commercial to light industrial land use classification; and
  2. approval of the findings and adoption of an Ordinance amending the official zoning map of Gilbert, Arizona by amending Ordinances No. 470, 536, 625, 692, 923, 1257, 1433 and 2157 pertaining to the Gilbert Spectrum Planned Area Development (PAD) by removing from the Gilbert spectrum pad property consisting of approximately 10.17 acres,  located west of the southwest corner of McQueen and Elliot roads, in zoning case Z12-01 approving the development plan for CBRE, Inc. Planned Area Development; and changing the zoning  classification of said property from 10.17 acres of Town of Gilbert light industrial zoning district with a planned area development overlay zoning district to light industrial zoning district with a planned area development overlay zoning district; and amending the official zoning map of Gilbert, Arizona, by changing the zoning classification of property consisting of approximately 4.68 acres located adjacent to said 10.17 acres from 4.68 acres of community commercial zoning district to light industrial zoning district with a planned area development overlay zoning district , for a total of 14.85 acres of light industrial zoning district with a planned area development overlay zoning district.
 Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDINANCE.
8:15-8:45   ADMINISTRATIVE ITEMS
Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.		  
  18. HUMAN SERVICES FUNDING- conduct hearing and consider approval of Community Services Committee recommendations for FY2012-13 for annual funding priorities for human services. Hearing; discussion; possible action by MOTION.
  19. BOARDS AND COMMISSIONS - consider appointment of one regular member to the Water Resources Municipal Property Corporation with a term beginning February 10, 2012 and ending January 1, 2015. Discussion; possible action by MOTION.
  20. COUNCIL ADMINISTRATION - presentation and discussion on stakeholder processes. Discussion; possible action by MOTION.
  21. COUNCIL ADMINISTRATION - consider approval of the recommendation of the Council Subcommittee on Non-Profit Community Support to eliminate General Fund contributions for non-profit support within five years. Discussion; possible action by MOTION.
  22. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:
  1. Council Subcommittee on Board and Commission Application Screening, Interview, and Selection
  2. Other Council Subcommittees
  3. Congress of Neighborhoods Committee
  4. Design Review Board
  5. Environmental and Energy Conservation Advisory Board
  6. Gilbert Educational Cable Access Governing Board
  7. Human Relations, Culture and Arts Promotion Commission
  8. Industrial Development Authority
  9. Mayor's Youth Advisory Committee
  10. Parks, Recreation and Library Services Advisory Board
  11. Planning Commission
  12. Redevelopment Commission
  13. Special Events Commission
  14. Gilbert Public Facilities MPC
  15. Gilbert Water Resources MPC
  16. Gilbert Self-Insured Trust Fund
  17. Regional Meetings
  18. Utility Board
 Report.
    POLICY ITEMS  
    None.  
8:45-8:50 23. FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. Policy to modify the General Plan to give direction to staff as it relates to General Plan Amendments.
Scheduled Date: Initial discussion during August Retreat, 8/26 - 8/27, 2011; future discussion to be determined. Policy on bidding, including criteria on when to bid and when to address renewals. (Daniels, Petersen, Cooper)
Scheduled Date: To be determined Presentation on Change Orders, including redefinition and legal analysis. (Daniels, Petersen, Cooper)
Scheduled date: To be determined		  
8:50-9:00   COMMUNICATIONS  
  24. Report from the TOWN MANAGER on current events.  
  25. Report from members of the COUNCIL on current events.  
  26. Report from the MAYOR on current events.  
    ADJOURN MOTION to adjourn.

SPECIAL NOTICE

Between 9:30 p.m. and 10:00 p.m. the Council may consider continuing agenda items to a Special Meeting or a Regular Meeting.

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General Information

Meetings are held in the Council Chambers located at the Gilbert Municipal Center, 50 East Civic Center Drive, Gilbert, Arizona, unless posted otherwise. A meeting schedule is approved each year. Study Sessions are held on Monday at 4:00 p.m. and Council Meetings are held on Thursday at 7:00 p.m., unless posted otherwise.

The Clerk's Office coordinates scheduling agenda items, prepares the agenda, and produces a packet containing staff reports and related documents. The packet is generally available and posted to the website Thursday the week prior to the meeting. Council agendas may be accessed on the website. Streaming video of Council meetings held in the Council Chambers are also available on the website.

Students of the Month

• Students of the Month on Flickr Links outside of Town of Gilbert website

Agenda Notification Updates

Previous Agendas

To receive agendas or any other records beyond what is displayed on this webpage, please call the Clerk's Office at 503-6871 or view minutes.

Board Openings

Budget & Financial Information

The following financial information is available on this site:

  • • Budget Dashboard
  • • Operating Annual Budget
  • • Capital Improvement Plan and Infrastructure Improvement Plan (CIP)
  • • Comprehensive Annual Financial Report (CAFR)
  • • Other Financial Reports - Monthly Budget Reports and Archived Operating Budgets

View Budget & Financial Information website

Open Meeting Laws

Agendas and notices are posted at least 24 hours prior to a meeting or event. Addendums and updated materials for upcoming agendas will be posted at 12 noon the day before the meeting date. Agendas are removed from the website after the meeting.

Members may attend in person or by telephone. The times listed for agenda items are estimated. Items may be discussed earlier or in a different sequence.

Draft minutes or legal actions are posted to the website within three working days of a meeting. The draft minutes contain all legal action taken.

Written minutes are prepared for Council Study Sessions; no legal action is taken at Study Sessions. Access recording of Study Sessions.

The Town of Gilbert endeavors to make all public meetings accessible to persons with disabilities. Persons needing any type of special accommodations are asked to notify the Town Clerks Office at least 72 hours in advance. Requests for accommodation made less than 72 hours in advance cannot be guaranteed.

NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. §1-602.A.9. Gilbert Council Meetings are recorded and may be viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk at 503-6871.

For more information: Go to www.azag.gov Links outside Town of Gilbert website in the Arizona Agency Handbook, Chapter 7. Links outside Town of Gilbert website

Meeting Schedule

Meeting: The Town Council has reserved the Tuesday between the 1st and 2nd meetings of the month for Special Meetings and/or Study Sessions.
Location Town of Gilbert Municipal Center Council Chambers
Time: Special Meetings 7:00 p.m., Study Sessions 4:00 p.m.

Quarterly Planning Meetings: February 4 [cancelled], April 28, December 1
Annual Planning Meeting: August 17 and August 18

(1)Bi-weekly meetings or study session adjusted due to a holiday, conference, election date, or holiday week.

(2)April 5, 2012 meeting to be held at a South Gilbert location that is yet to be determined; avoid scheduling public hearings for this date.

Town Council Meeting Schedule
2012 Special Meetings
January 12, 2012
January 26, 2012
February 9, 2012
February 23, 2012
March 8, 2012
March 22, 2012
April 5, 2012 (2)
April 19, 2012 		May 3, 2012
May 17, 2012
June 14, 2012
June 28, 2012
July 26, 2012
August 9, 2012		 September 6, 2012
September 20, 2012
October 4, 2012
October 18, 2012
November 1, 2012
November 15, 2012
December 6, 2012
December 20, 2012
2012 Study Sessions
January 9, 2012
January 23, 2012
February 7, 2012
February 21, 2012 (1)
March 6, 2012
March 20, 2012
April 3, 2012		 April 17, 2012
May 1, 2012
May 15, 2012
June 12, 2012
June 26, 2012
July 24, 2012
August 7, 2012
September 4, 2012 (1)		 September 18, 2012
October 2, 2012
October 16, 2012
October 30, 2012
November 13, 2012
December 4, 2012
December 18, 2012

Contact Us

Town Hall
50 E Civic Center Dr
Gilbert, AZ 85296

Questions regarding Boards and Commission, contact the Clerk's Office. send us an email

• Community Services Committee - Jim Norman (480) 503-6280
• Congress of Neighborhoods Planning Committee - Helga Stafford (480) 503-6767
• Design Review Board - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP (480) 503-6750
• Environmental Programs Task Force - Louis Andersen (480) 503-6426
• Fire Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Firemen's Pension and Relief Board - Cathy Templeton (480) 503-6861
• Gilbert Education Access Governing Board - Cathy Templeton (480) 503-6861
• Human Relations, Culture and Arts Promotion - Jim Norman (480) 503-6280
• Industrial Development Authority - Dan Henderson (480) 503-6891
• Parks, Recreation, and Library Services Advisory Board - Jim Norman (480) 503-6280 | Send E-mail send us an email or call (480) 503-6200.
• Planning Commission - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP - (480) 503-6750
• Police Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Redevelopment Commission - Linda Edwards, AICP (480) 503-6750
• Special Events Commission - Jim Norman, (480) 503-6280
• Town of Gilbert, Arizona Public Facilities Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Town of Gilbert, Arizona Self-Insured Trust Fund for Health Insurance Benefits - Doug Marshall (480) 503-6857
• Town of Gilbert, Arizona Water Resources Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Utilities Board - Lonnie Frost (480) 503-6842

Mayor and Council - (480) 503-6764 | Send E-mail send us an email
Mayor John Lewis - (480) 503-6860 | Send E-mail send us an email
Councilmember Eddie Cook - (480) 503-6764 | Send E-mail send us an email
Councilmember Ben Cooper - (480) 503-6764 |(602) 689-8393 (Cell) | Send E-mail send us an email
Councilmember Jenn Daniels - (480) 503-6764 | (480) 205-9685 (C) | Send E-mail send us an email
Councilmember Victor Petersen - (480) 503-6764 | Send E-mail send us an email
Councilmember Jordan Ray - (480) 503-6764 | Send E-mail send us an email
Councilmember John Sentz - (480) 503-6605 | (480) 545-5529 (Home) | Send E-mail send us an email