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Meetings of the Council and Boards and Commissions are required to comply with the Arizona Revised Statutes, Title 38, Article 3.1, commonly referred to as the Open Meeting Law. Meetings are public, except for executive sessions.

Open Meeting Law materials may be accessed in the Attorney General's Arizona Agency Handbook, Chapter 7 and the Arizona Ombudsman's Open Meeting Book.

Special Meeting - May 17, 2012

Special Meeting

Gilbert Municipal Center, Council Chambers, 50 East Civic Center Drive
Thursday, May 17, 2012, 6:30 p.m.

View Agenda image, pdf logo | View Searchable Agenda image, pdf logo

THE TIMES LISTED FOR AGENDA ITEMS ARE ESTIMATED.
ITEMS MAY BE DISCUSSED EARLIER OR IN A DIFFERENT SEQUENCE.
Special Meeting
Est. Time AGENDA ITEM COUNCIL ACTION
6:30   CALL TO ORDER OF SPECIAL MEETING  
6:30 - 7:00 1. PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARDS  
7:00-7:05   INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information.		  
    Mayor invites all scouts present to the front of the Council Chambers.  
    Invocation by E.J. Elliot, Victory Tabernacle Pentecostal Church.  
    Pledge of Allegiance and introduction and recognition of scouts.  
7:05   ROLL CALL  
    PRESENTATIONS; PROCLAMATIONS  
7:05-7:07 2. Recognition of the Gilbert Solid Waste Team for winning the 2012 Arizona Solid Waste Rodeo.  
7:07-7:10 3. Recognition of Dr. J. Charles Santa Cruz for his work in Gilbert Public Schools.  
7:10-7:12 4. Presentation on the 2012 Gilbert Bike-to-School Month Coloring & Design Contest Winners.  
7:13-7:15 5. Presentation of video clip of dog waste digester and presentation of a check from Petsmart.  
7:15-7:30 6. COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council's response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda.  
7:30-8:00   CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion.  
  7. INTERGOVERNMENTAL AGREEMENT - consider approval of amendment to Intergovernmental Agreement No. 2012-4501-0274 with Regional Public Transportation Authority for transit services, authorize a General Fund contingency transfer to Transit Services, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  8. INTERGOVERNMENTAL AGREEMENT - consider approval of amendment to Intergovernmental Agreement No. 2012-4501-0273 with Regional Public Transportation Authority for Dial-A-Ride transit services, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  9. INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2012-7008-0267 with the Arizona Department of Transportation for the Gilbert - Mesa Center to Center fiber optic communication project, Project No. TS151, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  10. INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2013-4106-0017 with the Arizona Department of Transportation for the purchase of 64 12-inch side mounted L.E.D. signal heads, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  11. INTERGOVERNMENTAL AGREEMENT - consider approval of amendment to Intergovernmental Agreement No. 2011-4108-0063 with the San Carlos Apache Tribe for a one year lease of Central Arizona Project water, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  12. INTERGOVERNMENTAL AGREEMENT - consider approval of Intergovernmental Agreement No. 2012-7003-0269 with Maricopa County for special project funding on Chandler Heights Road improvements, Project No. ST076, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  13. AGREEMENT - consider approval of renewal of Agreement No. 2012-5003-0046 with Arizona Metro Umpires in an amount not to exceed $50,000 for adult softball umpire services for FY2012-13, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  14. AGREEMENT - consider approval of Agreement No. 2012-7003-0268 with Maricopa Association of Governments for Queen Creek Road improvements, Project No. ST081, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  15. No Item.  
  16. CONTRACT- consider approval of renewal of the following contracts and authorize the Mayor to execute the required documents:
  1. Contract No. 2008-8003-0085 with Artistic Land Management, Inc. in an amount not to exceed $103,069.56 for landscape maintenance services in Parkway Improvement Districts PK07-02, PK07-03 and PK07-04; and
  2. Contract No. 2008-8003-0344 with Somerset Landscape Maintenance, Inc. in an amount not to exceed $171,887.04 for landscape maintenance services in Parkway Improvement Districts PK07-01, PK88-05 (07-05), PK07-06, PK07-07, PK88-08(07-08), PK07-09, PK07-10 and PK07-11.
 Discussion; possible action by MOTION.
  17. CONTRACT- consider waiving the bidding requirements and approving renewal of Contract No. 2009-4105-0269 with Otto Environmental Systems (AZ) LLC for solid waste 95-gallon plastic black and blue containers, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  18. CONTRACT- consider approval of first amendment to Contract No. 2012-4105-0093 with Arizona State University related to intellectual property rights for the dog waste digester. Discussion; possible action by MOTION.
  19. CONTRACT- consider approval of renewal of Contract No. 2008-4101-0292 with G&K Services, Inc. for uniform services, on a month-to-month basis for up to six months, and authorize the Mayor to execute the required documents. Discussion; possible action by MOTION.
  20. CHANGE ORDER- consider approval of Change Order No. 2 to Contract No. 2009-7003-0155 with Entellus increasing the contract amount by $24,770 for the Greenfield and Chandler Heights improvements, Project Nos. ST076, ST101, WW062 and PR087. Discussion; possible action by MOTION.
  21. CHANGE ORDER- consider approval of Change Order No. 2 to Contract No. 2009-7003-0154 with Wood, Patel & Associates, Inc. increasing the contract amount by $16,560 for the Greenfield and Chandler Heights improvements, Project Nos. ST076, ST101, WW062 and PR087. Discussion; possible action by MOTION.
  22. CHANGE ORDER- consider approval of Change Order No. 6 to Contract No. 2010-7003-0102 with Hunter Contracting Company increasing the contract amount by $159,817.33 for the Greenfield and Chandler Heights improvements, Project Nos. ST076, ST101, WW062 and PR087. Discussion; possible action by MOTION.
  23. CHANGE ORDER- consider approval of:
  1. contingency fund transfer to Sonora Town water and wastewater improvement project in an amount not to exceed $112,243.02, Project No. WA082; and
  2. Change Order No. 1 to Contract No. 2012-7009-0105 with RK Sanders increasing the contract amount by $112,243.02 for the Sonora Town water and wastewater improvements, and authorize the Mayor to execute the required documents.
 Discussion; possible action by MOTION.
  24. REQUEST FOR QUALIFICATIONS- consider authorizing advertisement and acceptance of Statements of Qualifications for three projects in a single procurement:
  1. Higley and Warner improvements, Project Nos. ST152 and TS122, Contract No. 2013-7003-0019;
  2. Germann Road, Val Vista to Higley, Project No. ST058, Contract No. 2013-7003-0020; and
  3. Gilbert Road and Guadalupe Road intersection, Project No. ST129, Contract No. 2013-7003-0021.
 Discussion; possible action by MOTION.
  25. No Item.  
  26. COUNCIL ADMINISTRATION- consider approval of changes to the Council Meeting Schedule for calendar year 2012.
Discussion; possible action by MOTION.
  27. No Item.
 
  28. SPECIAL EVENT LIQUOR LICENSE- consider approval of a Special Event Liquor License for the Gilbert Chamber of Commerce's Gilbert Leadership Graduation for June 15, 2012 from 5:00 p.m. to 10:00 p.m. located at 1600 East Lakeside Drive.
 Discussion; possible action by MOTION.
  29. MINUTES - consider approval of the minutes of April 19, April 24 and May 1, 2012, and the Special Meeting for Study Session of May 1, 2012. Discussion; possible action by MOTION.
8:00-8:45   PUBLIC HEARING Items 30 through 38 will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. and may be held prior to the estimated time indicated on the Agenda. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote.  
  30. BONDS - conduct hearing and consider adoption of a Resolution authorizing the sale and issuance of Town of Gilbert, Arizona Street and Highway User Revenue Refunding Bonds, Series 2012; delegating to the Finance Director the authority to determine various terms with respect to the Series 2012 bonds and the sale thereof; authorizing the execution and delivery of all necessary related documents; approving and authorizing the distribution of a preliminary official statement and approving an official statement and the execution thereof and declaring an emergency. Hearing; discussion; possible action by MOTION to adopt RESOLUTION.
  31. BUDGET - conduct hearing and consider adoption of the Preliminary Budget of for the period of July 1, 2012 to June 30, 2013 and establish June 14, 2012, as the date of public hearing and adoption of the Final Budget. Hearing; discussion; possible action by MOTION.
  32. PROPERTY TAX - conduct hearing and establish June 14, 2012, as the date of public hearing for adoption of an Ordinance setting the secondary property tax rate for FY2012-13 at $1.15 per $100 of secondary assessed valuation and resultant levy of $19,300,000. Hearing; discussion; possible action by MOTION.
  33. UTILITY RATES - conduct hearing and consider adoption of a Resolution establishing decreased residential solid waste rates and eliminating the State-imposed water resource fee, effective for billings generated after July 1, 2012. Hearing; discussion; possible action by MOTION to adopt RESOLUTION.
  34. GENERAL PLAN GP11-05/ ZONING Z11-22 conduct hearing and consider:
  1. adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 26.60 acres of real property located at southeast corner of 164th Street and Cloud Road from Residential 1-2 DU/ acre land use classification to Residential >2-3.5 DU/ acre land use classification; and
  2. approval of the findings and adoption of an Ordinance rezoning approximately 26.60 acres of real property located at the southeast corner of 164th Street and Cloud Road from 25.80 acres of Town of Gilbert Single-Family - 15 (SF-15) and 0.80 acres of Single-Family - 43 (SF-43) zoning districts to 11.37 acres of Single-Family - 10 (SF-10) zoning district and 15.23 acres of Single-Family - 7 (SF-7) zoning districts all with a Planned Area Development Overlay zoning district.
 Hearing; discussion; possible action by MOTION to adopt RESOLUTION and ORDINANCE.
  35. ZONING Z12-02- conduct hearing and consider approval of the findings and adoption of an Ordinance amending Ordinances no. 427, 617, 725, 1287 and 1689 pertaining to the Settler's Point Planned Area Development (PAD) and the Gilbert Town Square PAD by removing from the Settler's Point PAD and the Gilbert Town Square PAD property consisting of approximately 11.76 acres, located at the southwest corner of Civic Center Drive and Warner Road, in zoning case Z12-02, and by changing the zoning classification of said property from Town of Gilbert Regional Commercial (RC) zoning district with a planned area development overlay zoning district to Town of Gilbert Regional Commercial (RC) zoning district. Hearing; discussion; possible action by MOTION to adopt ORDINANCE.
  36. PARKWAY IMPROVEMENT DISTRICTS - conduct hearing and consider adoption of an Ordinance relating to taxation levied upon property within Municipal Parkway Improvement District Nos. 07-01, 07-02, 07-03, 07-04, 88-05, 07-06, 07-07, 88-08, 07-09, 07-10, and 07-11 sufficient to raise the amount required for Parkway Improvement Districts for the period July 1, 2012 to June 30, 2013, and declaring an emergency. Hearing; discussion; possible action by MOTION to adopt ORDINANCE.
  37. STREETLIGHT IMPROVEMENT DISTRICTS - conduct hearing and consider adoption of an Ordinance related to a tax levy for Street Light Improvement Districts for FY2012-13, and declaring an emergency. Hearing; discussion; possible action by MOTION to adopt ORDINANCE.
  38. CAPITAL IMPROVEMENTS PROGRAM | 2012-2017 CIP/IIP Plan - conduct hearing and consider declaring the draft Capital Improvement Plan 2012-2017 Gilbert's Infrastructure Improvement Plan a public document. Hearing; discussion; possible action by MOTION.
8:45-9:00   ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action.  It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item.  Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address.  Council may or may not accept public comment.  
  39. COUNCIL ADMINISTRATION- consider  approval of:
  1. a Memorandum of Understanding with the Gilbert Police Leadership Association effective July 1, 2012 for a term of 12 months; and
  2. a Memorandum of Understanding with the International Association of Firefighters effective July 1, 2012 for a term of 12 months.
 Discussion; possible action by MOTION.
  40. CONTRACT- consider:
  1. waiving the bidding requirements and approving Contract No. 2012-7003-0247 with SDB Contracting Services in an amount not to exceed $174,362 for the Gail Drive waterline extension, Project No. MF212, and authorize the Mayor to execute the required documents; or
  2. authorizing advertisement and acceptance of bids for Contract No. 2012-7003-0247 for the Gail Drive waterline extension, Project No. MF212.
 Discussion; possible action by MOTION.
  41. BOARDS AND COMMISSIONS - consider appointment to the Redevelopment Commission of one regular member with a term beginning May 18, 2012 to fill an unexpired term ending September 30, 2014. Discussion; possible action by MOTION.
  42. No Item.  
  43. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the:
  1. Council Subcommittee on Board and Commission Application Screening, Interview, and Selection
  2. Other Council Subcommittees
  3. Congress of Neighborhoods Committee
  4. Design Review Board
  5. Environmental and Energy Conservation Advisory Board
  6. Gilbert Educational Cable Access Governing Board
  7. Human Relations, Culture and Arts Promotion Commission
  8. Industrial Development Authority
  9. Mayor's Youth Advisory Committee
  10. Parks, Recreation and Library Services Advisory Board
  11. Planning Commission
  12. Redevelopment Commission
  13. Special Events Commission
  14. Gilbert Public Facilities MPC
  15. Gilbert Water Resources MPC
  16. Gilbert Self-Insured Trust Fund
  17. Regional Meetings
  18. Utility Board
 Report.
9:00-9:05   POLICY ITEMS  
  44. POLICY NO. 2012-03 - consider approval of Council Policy No.2012-03 regarding an ethics policy for Councilmembers, board and commission members and stakeholder members. Discussion; possible action by MOTION.
  45. POLICY NO. 2012-04 - consider approval of Council Policy No. 2012-04 regarding post-issuance compliance for tax-exempt governmental bonds. Discussion; possible action by MOTION.
9:05-9:10 46. FUTURE MEETINGS
There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. Policy discussion on what human/social services are essential for the Town. (Cook, Ray, Sentz)
Scheduled date: July 26, 2012		  
9:10-9:15   COMMUNICATIONS  
  47. Report from the TOWN MANAGER on current events.  
  48. Report from members of the COUNCIL on current events.  
  49. Report from the MAYOR on current events.  
9:15   ADJOURN MOTION to adjourn.

SPECIAL NOTICE

Between 9:30 p.m. and 10:00 p.m. the Council may consider continuing agenda items to a Special Meeting or a Regular Meeting.

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General Information

Meetings are held in the Council Chambers located at the Gilbert Municipal Center, 50 East Civic Center Drive, Gilbert, Arizona, unless posted otherwise. A meeting schedule is approved each year. Study Sessions are held on Tuesday at 4:00 p.m. and Council Meetings are held on Thursday at 7:00 p.m., unless posted otherwise.

The Clerk's Office coordinates scheduling agenda items, prepares the agenda, and produces a packet containing staff reports and related documents. The packet is generally available and posted to the website Thursday the week prior to the meeting. Council agendas may be accessed on the website. Streaming video of Council meetings held in the Council Chambers are also available on the website.

Students of the Month

• Students of the Month on Flickr Links outside of Town of Gilbert website

Agenda Notification Updates

Previous Agendas

To receive agendas or any other records beyond what is displayed on this webpage, please call the Clerk's Office at 503-6871 or view minutes.

Board Openings

Budget & Financial Information

The following financial information is available on this site:

  • • Budget Dashboard
  • • Operating Annual Budget
  • • Capital Improvement Plan and Infrastructure Improvement Plan (CIP)
  • • Comprehensive Annual Financial Report (CAFR)
  • • Other Financial Reports - Monthly Budget Reports and Archived Operating Budgets

View Budget & Financial Information website

Open Meeting Laws

Agendas and notices are posted at least 24 hours prior to a meeting or event. Addendums and updated materials for upcoming agendas will be posted at 12 noon the day before the meeting date. Agendas are removed from the website after the meeting.

Members may attend in person or by telephone. The times listed for agenda items are estimated. Items may be discussed earlier or in a different sequence.

Draft minutes or legal actions are posted to the website within three working days of a meeting. The draft minutes contain all legal action taken.

Written minutes are prepared for Council Study Sessions; no legal action is taken at Study Sessions. Access recording of Study Sessions.

The Town of Gilbert endeavors to make all public meetings accessible to persons with disabilities. Persons needing any type of special accommodations are asked to notify the Town Clerks Office at least 72 hours in advance. Requests for accommodation made less than 72 hours in advance cannot be guaranteed.

NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. §1-602.A.9. Gilbert Council Meetings are recorded and may be viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk at 503-6871.

For more information: Go to www.azag.gov Links outside Town of Gilbert website in the Arizona Agency Handbook, Chapter 7. Links outside Town of Gilbert website

Meeting Schedule

Meeting: The Town Council has reserved the Thursdsay and Tuesday between the 1st and 2nd meetings of the month for Special Meetings and/or Study Sessions.
Location Town of Gilbert Municipal Center Council Chambers
Time: Special Meetings 7:00 p.m., Study Sessions 4:00 p.m.

Quarterly Planning Meetings: February 4 [cancelled], April 28 [cancelled], December 1
Annual Planning Meeting: August 24 and August 25

(1)Bi-weekly meetings or study session adjusted due to a holiday, conference, election date, or holiday week.

(2)There will be no real-time feed for this meeting. Meeting proceedings be replayed during the regularly scheduled Study Session times and posted on Gilbert Live.

Town Council Meeting Schedule
2012 Special Meetings
January 12, 2012
January 26, 2012
February 9, 2012
February 23, 2012
March 8, 2012
March 22, 2012
April 5, 2012
April 19, 2012 		May 3, 2012
May 17, 2012
June 14, 2012
June 28, 2012
August 2, 2012
August 16, 2012		 September 6, 2012
September 20, 2012
October 4, 2012
October 18, 2012
November 1, 2012
November 15, 2012
December 6, 2012
December 20, 2012
2012 Study Sessions
January 9, 2012
January 23, 2012
February 7, 2012
February 21, 2012 (1)
March 6, 2012
March 20, 2012
April 3, 2012 - Off-site location at 5 p.m. (2)		 April 17, 2012
May 1, 2012
May 15, 2012
June 12, 2012
June 26, 2012
July 31, 2012
August 14, 2012
September 4, 2012 (1)		 September 18, 2012
October 2, 2012
October 16, 2012
October 30, 2012
November 13, 2012
December 4, 2012
December 18, 2012
2012 Subcommittee
March 5, 2012
March 20, 2012
March 26, 2012

Contact Us

Town Hall
50 E Civic Center Dr
Gilbert, AZ 85296

Questions regarding Boards and Commission, contact the Clerk's Office. send us an email

• Community Services Committee - Melanie Dykstra (480) 503-6280
• Congress of Neighborhoods Planning Committee - Helga Stafford (480) 503-6767
• Design Review Board - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP (480) 503-6750
• Environmental and Energy Conservation Advisory Board - Louis Andersen (480) 503-6426
• Fire Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Firemen's Pension and Relief Board - Cathy Templeton (480) 503-6861
• Gilbert Education Access Governing Board - Cathy Templeton (480) 503-6861
• Human Relations, Culture and Arts Promotion - Melanie Dykstra (480) 503-6280
• Industrial Development Authority - Dan Henderson (480) 503-6891
• Parks, Recreation, and Library Services Advisory Board - Melanie Dykstra (480) 503-6280 | Send E-mail send us an email or call (480) 503-6200.
• Planning Commission - Kyle Mieras, AICP (480) 503-6705 | Linda Edwards, AICP - (480) 503-6750
• Police Public Safety Retirement System Local Pension Board - Doug Marshall (480) 503-6857
• Redevelopment Commission - Linda Edwards, AICP (480) 503-6750
• Special Events Commission - Melanie Dykstra (480) 503-6280
• Town of Gilbert, Arizona Public Facilities Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Town of Gilbert, Arizona Self-Insured Trust Fund for Health Insurance Benefits - Doug Marshall (480) 503-6857
• Town of Gilbert, Arizona Water Resources Municipal Property Corporation - Dawn Irvine (480) 503-6828
• Utilities Board - Lonnie Frost (480) 503-6842

Mayor and Council - (480) 503-6764 | Send E-mail send us an email
Mayor John Lewis - (480) 503-6860 | Send E-mail send us an email
Vice Mayor John Sentz - (480) 503-6605 | (480) 545-5529 (Home) | Send E-mail send us an email
Councilmember Eddie Cook - (480) 503-6764 | Send E-mail send us an email
Councilmember Ben Cooper - (480) 503-6764 |(602) 689-8393 (Cell) | Send E-mail send us an email
Councilmember Jenn Daniels - (480) 503-6764 | (480) 205-9685 (C) | Send E-mail send us an email
Councilmember Victor Petersen - (480) 503-6764 | Send E-mail send us an email
Councilmember Jordan Ray - (480) 503-6764 | Send E-mail send us an email