Parks, Recreation and Library Services Advisory Board DRAFT Minutes or ACTIONS
Tuesday, March 06, 2012
JOINT PARKS AND RECREATION MASTER PLAN STEERING COMMITTEE AND
PARKS, RECREATION AND LIBRARY SERVICES ADVISORY BOARD
REGULAR MEETING OF MARCH 6, 2012, 6:00 P.M.
MUNICIPAL BUILDING I, CONFERENCE ROOM 300
50 E. CIVIC CENTER DRIVE, GILBERT, AZ 85296
Chair Eric Wilson
Vice Chair Andrea Pedersen
Board Member Ronald Coleman
Board Member Brian Fero
Board Member Allen Johnson, Jr.
Board Member Bobbi Smith (Steering Committee Chair)
Board Members Kelly Balthazor
Chief Information Officer Ajay Joshi
Interim Community Services Director Melanie Dykstra
Management Assistant Ken Maruyama
Recorder Orchidia Peterson
Recreation Manager Rob Giles
Steve Berg, Small Business Alliance
Kristy Vargas, Hyatt Place Phoenix/Gilbert
Cindy Kolacznski, Maricopa County Library District
Arthur Wagner, Higley Unified School District
Brigette Peterson, Planning Commission
Jean Smith, Human Relations, Culture, and Arts Promotion Commission
Maxine Hammond, Human Relations, Culture, and Arts Promotion Commission
Gilbert Honeycutt, Human Relations, Culture, and Arts Promotion Commission
Leslie Dornfeld, PLANet Consulting
Bruce Hernandez, Behavior Research Center
Srianthi Perera, Arizona Republic- Gilbert
Warner Weber, Gilbert Promotional Corporation
Jim Coffman, Coffman Studio
Brad Bielenberg, OTAK
1. CALL TO ORDER:
The meeting was called to order at 6:15 p.m.
2. ROLL CALL:
Recorder Peterson called the roll and determined a quorum was present.
3. PLEDGE OF ALLEGIANCE:
Ms. Dornfeld led the group in the Pledge of Allegiance.
4. COMMUNICATIONS FROM CITIZENS:
No communications from citizens.
5. VALUES EXERCISE:
Chair Wilson informed the subcommittee that prior to discussing agenda item five (5), Board member Bobbi Smith will be the chair for the Parks and Recreation Master Plan.
Committee Chair Smith handed over the meeting to Ms. Dornfeld, who is the lead consultant for the Gilbert Parks and Recreation Master Plan. The committee and consultant team briefly introduced themselves and expressed why they chose to be a part of the steering committee
Mr. Coffman and Ms. Dornfeld utilized the information provided in the values exercise. Mr. Coffman thoroughly listed the information that was provided by the committee members. Listed below is some of the reasoning for members that were attendance.
- Parks and recreation programs and activities integral to quality of life and needs to serve citizens and youth.
- Aesthetics of parks are important.
- Parks and recreation need to serve all of Gilbert (residents and businesses)
- Parks and recreation holds the community together.
- I love Gilbert and I believe parks and recreation are important to economic development.
- Focus on Aquatics
- Community livability, quality of life, fix deficiencies
6. COMMITTEE AND TEAM INTRODUCTIONS:
Committee Chair Smith handed over the meeting to Ms. Dornfeld, who is the lead consultant for the Gilbert Parks and Recreation Master Plan. The committee and consultant team briefly introduced themselves and expressed why they chose to be a part of the steering committee. (Previously addressed in agenda item 5)
7. PURPOSE AND SCOPE OF PROJECT:
The steering committee thoroughly reviewed the purpose and scope of the project.
The steering committee thoroughly reviewed the timeline and briefly discussed when the next steering committee meeting would take place. No set meeting time has been confirmed at this time.
9. FUNCTION OF THE COMMITTEE:
Ms. Dornfeld briefly reviewed with the steering committee goals and encouraged the members to share their thoughts and be active members.
10. GROUND RULES:
Ms. Dornfeld briefly reviewed the ground rules for the steering committee meetings.
11. KEY PLANNING ISSUES:
The steering committee thoroughly reviewed the following planning issues from the Technical (staff) meeting and agreed with the information that was listed. The steering committee then provided addition planning issues to the existing list.
Technical Meeting: (Examples)
- Define the key characteristics of a Park.
- Maintenance considerations in relation to design.
- Flood Control District IGA- Define the responsibilities of the Town for use of Chandler Heights and Rittenhouse basins.
- Explore opportunities for partnerships with schools and ASU.
- Reclaimed water
- Fee coordination with Mesa and Gilbert
Steering Committee: (Examples)
- Pools and size: for whom and when can they use them?
- Non-profit partnerships (who gets what?)
- Incorporate art into design
- Connecting parks via trails
- Field booking window
- Parking at the parks
12. OUTREACH METHODS:
After briefly discussing outreach methods for informing the public of the Parks and Recreation Master Plan the steering committee listed the suggested forms of community outreach.
- Work with Neighborhood Services
- Work through Tournament Directors
- Chamber of Commerce
- Higley Unified School District, Chandler Unified School District, and Gilbert Public Schools
- GPSU.net-PTSO resource
13. FOCUS GROUPS:
The steering committee thoroughly reviewed the focus group list.
Ms. Dornfeld informed the members that additional focus group recommendations either be sent to her via email at firstname.lastname@example.org or Town staff.
14. BENCHMARK COMMUNITIES:
Ms. Dornfeld reviewed with the steering committee the importance of identifying benchmark communities utilizing their suggestions, comments in the Parks and Recreation Master Plan. She requested that the members notify staff via email of the benchmark communities that would be beneficial to the Parks and Recreation Master Plan.
The steering committee reviewed the draft survey and briefly discussed revisions that will need to be sent to Mr. Hernandez for incorporation.
Ms. Dornfeld informed the members that any suggestions, comments, etc. on the survey either be sent to her via email at email@example.com or Town staff.
15. CONSULTANT UPDATE:
Ms. Dornfeld reminded the steering committee to be on the lookout for future steering committee meetings.
Steering Committee Chair Smith thanked everyone for attending the meeting and providing informative information.
A motion to adjourn the meeting at 7:45 p.m. was made by Board member Fero; seconded by Steering Committee Chair Smith. Voice vote carried 6-0.
Steering Committee Chair Bobbi Smith
Recorder Orchidia Peterson